Travel & Expense and Vendor Management Lead

Full Time, onsite
eFLEXervices Philippines, Inc.
Philippines, Philippines

Salary undisclosed

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Who we are:eFlexervices is a BPO company with a legacy spanning 23 years, we've honed our craft inproviding exceptional quality and building unshakable trust. At eFlex, we're not just a BPOcompany – we're your partners in success. Our approach is all about finding the perfect matchbetween talent and the organizations we support. We're not just investing in our work; we'reinvesting in people, optimizing performance, and maximizing efficiency. We are all aboutexceptional quality and unwavering trust.What we are looking for:Are you ready to take your expertise to the next level? At eFlexervices, we're not just hiring for aT&E and Vendor Management Lead– we're empowering your talent to deliver quality andperformance. Join us in shaping the success and making an impact that truly matters.T&E and Vendor Management Lead plays a critical role in ensuring the efficient and accurateprocessing of expenses, creation of vendors and supporting vendor invoices and paymentswithin the company. They work closely with internal stakeholders, vendors, and cross-functionalteams to resolve expense queries, payment discrepancies, improve processes, and contributeto the overall financial health of the organization.What you’ll be doing:

Team Management:
- Lead, coach, and mentor T&E analyst, fostering a positive and collaborative work environment
- Set performance goals and provide regular feedback to team members, supporting their professional growth and development
Expense Reports Process Management:
- Maintain and enforce all requisite policy and procedure documentation and controls surrounding expenses in line with best practice
- Serve as the system administrator and demonstrate expertise in department
- software tools (Epic, Concur, etc). Includes building of audit rules in Concur
- Serve as a subject matter expert on travel & expense, providing guidance and support to internal teams and external clients
- Setup new employees and create budgets in Concur
- Review and extract files weekly and post journals into EPIC
- Audit monthly Amex reporting via Concur & EPIC
- Update Concur monthly for budget-related expenses paid in Epic to be tracked against budget
- Overseeing travel and expense policy training and queries from internal stakeholders
Vendor Process Management:
- Maintain vendor master file, including collecting and updating W-9 forms, tax information, and other relevant documentation
- Communicate with vendors and internal stakeholders to resolve invoice discrepancies and payment-related inquiries
- Assist with audit, month-end, and year-end closing activities, including preparing journal entries, reviewing month-end accruals, reconciling accounts, and supporting the financial reporting process
- Prepare annual 1099 filings
- Review and approve payment requests, ensuring compliance with company policies, procedures, and internal controls
Data Analysis and Reporting:
- Generate regular reports and dashboards to provide insights into T&E performance, and key metrics
- Develop and implement data-driven strategies to optimize T&E operations and enhance financial outcomes
Process Improvement:
- Recommend opportunities for improvement to processes and systems in the areas of expense reporting, vendor management, and accounts payable, including new system and tool implementation
- Identify and mitigate payable-related risks, such as overpayments, fraud, or incorrect vendor payments
- Work with management on acquisitions and ensure a smooth transition of vendor payments into Epic for acquired entities
- Work with management on acquisitions and ensure a smooth transition of vendor payments into Epic for acquired entities

Qualifications and Requirements:

Bachelor's degree in finance, accounting, business administration, or a related field
Knowledge of corporate card and T&E platforms
Minimum 3 years of Accounts Payable working experience
Experience with a mid-sized company ERP and procure to pay systems
Experience partnering with internal and external stakeholders
Experience working in a high growth environment
Excellent communication and interpersonal skills required
Advanced knowledge of MS Excel and working knowledge of other MS Office programs
Self-starter with outstanding analytical, problem-solving, and organizational skills
Must be able to work independently and collaborate with team members in a fast-paced environment
Must be able to meet tight deadlines, with attention to detail
Must maintain a positive attitude and sense of humor!

Benefits and Perks:At eFlex, we're not just a workplace – we're a community of playmakers, committed to fostering growth, learning, and personal connections. Here's what's in store for you:

Living Our Values: We don't just talk the talk; we walk the walk. From learning and personal growth to caring deeply about our team and clients, our values are the compass guiding our vibrant workplace
Competitive Compensation: Your hard work deserves recognition. Enjoy a competitive salary and benefits package, including comprehensive HMO coverage and optical reimbursements
Flexible Work Options: Work your way! If you're outside Baguio City, embrace a permanent work-from-home setup. For those within Baguio, our hybrid work model offers the best of both worlds
Wellness Matters: Recharge and refresh! Our flexible vacation and sick leaves empower you to prioritize your well-being, ensuring a healthy work-life balance
Pathways to Success: Your journey with us is brimming with growth opportunities

We're dedicated to nurturing your career and supporting your rise through the ranks. Ready to embark on an enriching journey? Join the eFlex family and experience a workplace that values your individuality and success. Let's thrive together!

O6zAxp9bsW

Team Management:
- Lead, coach, and mentor T&E analyst, fostering a positive and collaborative work environment
- Set performance goals and provide regular feedback to team members, supporting their professional growth and development
Expense Reports Process Management:
- Maintain and enforce all requisite policy and procedure documentation and controls surrounding expenses in line with best practice
- Serve as the system administrator and demonstrate expertise in department
- software tools (Epic, Concur, etc). Includes building of audit rules in Concur
- Serve as a subject matter expert on travel & expense, providing guidance and support to internal teams and external clients
- Setup new employees and create budgets in Concur
- Review and extract files weekly and post journals into EPIC
- Audit monthly Amex reporting via Concur & EPIC
- Update Concur monthly for budget-related expenses paid in Epic to be tracked against budget
- Overseeing travel and expense policy training and queries from internal stakeholders
Vendor Process Management:
- Maintain vendor master file, including collecting and updating W-9 forms, tax information, and other relevant documentation
- Communicate with vendors and internal stakeholders to resolve invoice discrepancies and payment-related inquiries
- Assist with audit, month-end, and year-end closing activities, including preparing journal entries, reviewing month-end accruals, reconciling accounts, and supporting the financial reporting process
- Prepare annual 1099 filings
- Review and approve payment requests, ensuring compliance with company policies, procedures, and internal controls
Data Analysis and Reporting:
- Generate regular reports and dashboards to provide insights into T&E performance, and key metrics
- Develop and implement data-driven strategies to optimize T&E operations and enhance financial outcomes
Process Improvement:
- Recommend opportunities for improvement to processes and systems in the areas of expense reporting, vendor management, and accounts payable, including new system and tool implementation
- Identify and mitigate payable-related risks, such as overpayments, fraud, or incorrect vendor payments
- Work with management on acquisitions and ensure a smooth transition of vendor payments into Epic for acquired entities
- Work with management on acquisitions and ensure a smooth transition of vendor payments into Epic for acquired entities

Qualifications and Requirements:

Bachelor's degree in finance, accounting, business administration, or a related field
Knowledge of corporate card and T&E platforms
Minimum 3 years of Accounts Payable working experience
Experience with a mid-sized company ERP and procure to pay systems
Experience partnering with internal and external stakeholders
Experience working in a high growth environment
Excellent communication and interpersonal skills required
Advanced knowledge of MS Excel and working knowledge of other MS Office programs
Self-starter with outstanding analytical, problem-solving, and organizational skills
Must be able to work independently and collaborate with team members in a fast-paced environment
Must be able to meet tight deadlines, with attention to detail
Must maintain a positive attitude and sense of humor!

Benefits and Perks:At eFlex, we're not just a workplace – we're a community of playmakers, committed to fostering growth, learning, and personal connections. Here's what's in store for you:

Living Our Values: We don't just talk the talk; we walk the walk. From learning and personal growth to caring deeply about our team and clients, our values are the compass guiding our vibrant workplace
Competitive Compensation: Your hard work deserves recognition. Enjoy a competitive salary and benefits package, including comprehensive HMO coverage and optical reimbursements
Flexible Work Options: Work your way! If you're outside Baguio City, embrace a permanent work-from-home setup. For those within Baguio, our hybrid work model offers the best of both worlds
Wellness Matters: Recharge and refresh! Our flexible vacation and sick leaves empower you to prioritize your well-being, ensuring a healthy work-life balance
Pathways to Success: Your journey with us is brimming with growth opportunities

O6zAxp9bsW