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Position: Marine Personnel CoordinatorLocation: Glasgow & ManilaDepartment: Ops - OperationReporting To: Marine HR and Corporate Communications ManagerPosition SummaryThe Marine Personnel Coordinator is responsible for the logistics of endorsements, visa applications, joining letters and administration of general Marine HR activitiesMajor Responsibilities
- Treat safety and environmental compliance as a top priority.
- Interact with Vessel Fleets/Teams in matters of day to day Marine HR operations.
- Conduct verification audit (internal) for checklists, contracts, and Officer documentation.
- Apply for and monitor applications for licenses/endorsements made to relevant Flag authorities; track same.
- Issue visa letters and necessary supporting documentation, as required..
- Manage the ships mail (Glasgow office only)
- Coordinate anniversary programme, including catalogue updates and gift ordering.
- Issue relevant documentation for joining vessel including Service Terms & Conditions, Appendix A & D for the joining messages that the MPOs send to the officers.
- Assist the MPOs in ensuring completed Seafarers Required Documentation is received from Officers (excluding Philippine & Indian Nationals) before they off-sign by providing the off signers report.
- Assist the MPOs in highlighting delayed off-signers, for possible contract extensions to be issued.
- Co-ordination of seafarer benefits (e.g. Lounge Access, Private Medical Insurance) and communication of revised terms and conditions (e.g. payscale letters).
- Review and approval of regional seafarers ship joining & leaving expenses.
- Review and approval of flag state endorsements invoices.
- Providing backup - including vacation coverage for team.
- Providing after office hours coverage as appropriate.
- Ability to respond positively to customers in an effective manner.
- Demonstrates teamwork, interpersonal and communication skills.
- Proficient in Microsoft Office applications.
- Familiar with industry regulations, for example, STCW convention and flag state regulations.
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Position: Marine Personnel CoordinatorLocation: Glasgow & ManilaDepartment: Ops - OperationReporting To: Marine HR and Corporate Communications ManagerPosition SummaryThe Marine Personnel Coordinator is responsible for the logistics of endorsements, visa applications, joining letters and administration of general Marine HR activitiesMajor Responsibilities
- Treat safety and environmental compliance as a top priority.
- Interact with Vessel Fleets/Teams in matters of day to day Marine HR operations.
- Conduct verification audit (internal) for checklists, contracts, and Officer documentation.
- Apply for and monitor applications for licenses/endorsements made to relevant Flag authorities; track same.
- Issue visa letters and necessary supporting documentation, as required..
- Manage the ships mail (Glasgow office only)
- Coordinate anniversary programme, including catalogue updates and gift ordering.
- Issue relevant documentation for joining vessel including Service Terms & Conditions, Appendix A & D for the joining messages that the MPOs send to the officers.
- Assist the MPOs in ensuring completed Seafarers Required Documentation is received from Officers (excluding Philippine & Indian Nationals) before they off-sign by providing the off signers report.
- Assist the MPOs in highlighting delayed off-signers, for possible contract extensions to be issued.
- Co-ordination of seafarer benefits (e.g. Lounge Access, Private Medical Insurance) and communication of revised terms and conditions (e.g. payscale letters).
- Review and approval of regional seafarers ship joining & leaving expenses.
- Review and approval of flag state endorsements invoices.
- Providing backup - including vacation coverage for team.
- Providing after office hours coverage as appropriate.
- Ability to respond positively to customers in an effective manner.
- Demonstrates teamwork, interpersonal and communication skills.
- Proficient in Microsoft Office applications.
- Familiar with industry regulations, for example, STCW convention and flag state regulations.
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