Executive Administrative & Financial Support (ZR_20876_JOB)

This is a remote position.

Job Highlights

Contract: Independent Contractor

Schedule: 10 am-3 pm UK time core hours flexible Mon-Fri schedule

Client Timezone: UK

Join aleading pharmaceutical consultancy companyat the forefront of international healthcare logistics and manufacturing consultancy. This fast-growing organization specializes in theefficient project delivery for the pharmaceutical sectoracross the UK, EU, and USA, ensuring seamless delivery between manufacturers and end-users. As operations continue to expand, the company is looking for ahighly organized and proactive Office Manager/Exec assistant to provideexecutive-level administrative support, oversee team operations, and manage key client interactions.

Role Overview

This is a dynamic opportunity for aseasoned Office Manager/exec assistant withstrong leadership skills, financial expertise, and hands-on experience with Xero, preferred.In this role, you’llact as the operational backboneof the company—streamlining internally and within external clients administrative processes, managing financial transactions, and serving as a key point of contact for both internal teams and external clients. If you thrive in a fast-paced, international environment and have a passion for operational excellence, this role is for you.

Key Responsibilities

Office & Team Management

• Oversee day-to-day administrative operations, ensuring smooth workflows across departments.
• Act as theprimary liaison between leadership and the team, helping to coordinate priorities and resolve operational issues.
• Support hiring and onboarding processes to ensure smooth integration of new team members.
• Optimize office systems, tools, and documentation for maximum efficiency.
  
  

Executive & Client Support

• Provide high-level executive support, including calendar management, correspondence, and document preparation.
• Serve as aclient-facing representative, assisting with inquiries, managing expectations, and ensuring excellent service delivery.
• Handle confidential business matters with discretion and professionalism.
  
  

Financial & Bookkeeping Management

• Manageday-to-day bookkeepingusingXero, includingbank reconciliations, invoicing, and expense tracking.
• Preparefinancial reportsand assist in budgeting for UK and USA operations, ensuring compliance with international accounting standards.
• Coordinate with accountants and financial teams to ensure accurate tax and financial filings.
  
  

Requirements

• Proven experience in an Office Manager, Executive Assistant, or Senior Administrative role.
• Strong hands-on experience withXero accounting software—ability tomanage financial records, reconcile accounts, and generate reports.
• Excellent leadership and team coordination skills—ability tomanage and support team members effectively.
• Client-facing experiencewith strong communication skills for handling external partners and stakeholders.
• Advanced proficiency inMicrosoft Office 365 (Excel, PowerPoint, Word).
• Strong organizational skills with the ability tomultitask and manage competing priorities.
• High attention to detail and ability towork independently in a remote setting.
• Knowledge ofsupply chain managementor experience inpharmaceutical, healthcare, or logistics industriesis a plus.
  
  

Benefits

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Steady freelance job
• Remote rolewith flexibility, requiring a minimumcommitment of 20 hours per week.
• Potential forincreased hoursas the company expands.
  
  

Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20876_JOB

This is a remote position.

Job Highlights

Contract: Independent Contractor

Schedule: 10 am-3 pm UK time core hours flexible Mon-Fri schedule

Client Timezone: UK

Join aleading pharmaceutical consultancy companyat the forefront of international healthcare logistics and manufacturing consultancy. This fast-growing organization specializes in theefficient project delivery for the pharmaceutical sectoracross the UK, EU, and USA, ensuring seamless delivery between manufacturers and end-users. As operations continue to expand, the company is looking for ahighly organized and proactive Office Manager/Exec assistant to provideexecutive-level administrative support, oversee team operations, and manage key client interactions.

Role Overview

This is a dynamic opportunity for aseasoned Office Manager/exec assistant withstrong leadership skills, financial expertise, and hands-on experience with Xero, preferred.In this role, you’llact as the operational backboneof the company—streamlining internally and within external clients administrative processes, managing financial transactions, and serving as a key point of contact for both internal teams and external clients. If you thrive in a fast-paced, international environment and have a passion for operational excellence, this role is for you.

Key Responsibilities

Office & Team Management

• Oversee day-to-day administrative operations, ensuring smooth workflows across departments.
• Act as theprimary liaison between leadership and the team, helping to coordinate priorities and resolve operational issues.
• Support hiring and onboarding processes to ensure smooth integration of new team members.
• Optimize office systems, tools, and documentation for maximum efficiency.
  
  

Executive & Client Support

• Provide high-level executive support, including calendar management, correspondence, and document preparation.
• Serve as aclient-facing representative, assisting with inquiries, managing expectations, and ensuring excellent service delivery.
• Handle confidential business matters with discretion and professionalism.
  
  

Financial & Bookkeeping Management

• Manageday-to-day bookkeepingusingXero, includingbank reconciliations, invoicing, and expense tracking.
• Preparefinancial reportsand assist in budgeting for UK and USA operations, ensuring compliance with international accounting standards.
• Coordinate with accountants and financial teams to ensure accurate tax and financial filings.
  
  

Requirements

• Proven experience in an Office Manager, Executive Assistant, or Senior Administrative role.
• Strong hands-on experience withXero accounting software—ability tomanage financial records, reconcile accounts, and generate reports.
• Excellent leadership and team coordination skills—ability tomanage and support team members effectively.
• Client-facing experiencewith strong communication skills for handling external partners and stakeholders.
• Advanced proficiency inMicrosoft Office 365 (Excel, PowerPoint, Word).
• Strong organizational skills with the ability tomultitask and manage competing priorities.
• High attention to detail and ability towork independently in a remote setting.
• Knowledge ofsupply chain managementor experience inpharmaceutical, healthcare, or logistics industriesis a plus.
  
  

Benefits

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Steady freelance job
• Remote rolewith flexibility, requiring a minimumcommitment of 20 hours per week.
• Potential forincreased hoursas the company expands.
  
  

Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20876_JOB