Administrative Assistant

Job Summary:

Provides a variety of clerical and administrative duties to enable the Property Management Office manage the day to day activities which include maintaining Unit Owner / Tenant accounts, compiling information and analyzing data, and helps coordinate work activities.

Duties and Responsibilities:

• Prepares and processes correspondence, reports, meeting agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.
• Maintains and organizes documents and communications, databases; researches, gathers and analyzes data; monitors transmittal of documents released by the PMO.
• Monitors and ensures submission of requirements for ID, access cards and sticker application; processes up ID applications of maids and drivers.
• Issues security access cards, car stickers and ID for maids and drivers; prepares summary report of issued car stickers and IDs.
• Sorts out all mails and distributes them into the mailboxes; ensures that the mailroom is kept clean and orderly as possible.
• Delivers circulars, letters, documents and other materials as instructed by the PMO.
• Follows up renewal of expired tenant storage leases.
• Receives payment and issues proper official and provisional receipts, whichever is more appropriate, for every payment received.
• Prepares daily collection report, deposit slips and transmits to Accounting Department.
• Prepares and segregates billing statements for release.
• Assists in handling complaints, inquiries and concerns of residents.
• Maintains office equipment and monitors office supplies
• Performs other duties and functions as may be assigned.

Job Summary:

Provides a variety of clerical and administrative duties to enable the Property Management Office manage the day to day activities which include maintaining Unit Owner / Tenant accounts, compiling information and analyzing data, and helps coordinate work activities.

Duties and Responsibilities:

• Prepares and processes correspondence, reports, meeting agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.
• Maintains and organizes documents and communications, databases; researches, gathers and analyzes data; monitors transmittal of documents released by the PMO.
• Monitors and ensures submission of requirements for ID, access cards and sticker application; processes up ID applications of maids and drivers.
• Issues security access cards, car stickers and ID for maids and drivers; prepares summary report of issued car stickers and IDs.
• Sorts out all mails and distributes them into the mailboxes; ensures that the mailroom is kept clean and orderly as possible.
• Delivers circulars, letters, documents and other materials as instructed by the PMO.
• Follows up renewal of expired tenant storage leases.
• Receives payment and issues proper official and provisional receipts, whichever is more appropriate, for every payment received.
• Prepares daily collection report, deposit slips and transmits to Accounting Department.
• Prepares and segregates billing statements for release.
• Assists in handling complaints, inquiries and concerns of residents.
• Maintains office equipment and monitors office supplies
• Performs other duties and functions as may be assigned.