Reefer Coordinator

. Check the truck driver and helper if wearing "standard" PPE's as allowed by the Client Depot. And with Health Card/Medical Certificate as required depending on the Client Depot.

2. Check Draft Booking and EMR on hand by trucker prior to its submission to client dock office.

3.1. Container Van must be check prior it's docking if it is free from rust, insects, holes, bad odor, etc. to eliminate outright rejections from the client dock officer and to prevent possible client claims.

3.2. Upon truck docking at the warehouse designated loading and unloading bay, bullet seal must be check if it is intact and free from damage.

4. Physical checking of stacking cases per pallet at the dock loading area.

• Ensure items/cases are free from damage and completely sealed based on its standard.
• Check unusual or suspicious stacking of item/cases per pallet.
  
  
  

(NOTE: this is to prevent PILFERAGE and shortages).

5.1. Actual item/cases per pallet counting based on final loading list.

• Check and ensure that item code/description/SKU per actual cases quantity are tally based on the final loading list.
• Count should be based on CASES and not in PALLET.
• Ensure that the goods are not nearly expired.
  
  
  

5.2. Actual no. of item/cases unloaded based on SALES INVOICE/DELIVERY RECEIPT.

• In case of client claims Onsite Checker/Account Coordinator ensure to acknowledge the IR prepared by the client for our reference.
  
  
  

6. Actual loading/unloading of item/cases of the reefer van.

• Onsite Checker/Account Coordinator must observe the actual loading/unloading and stacking of item/cases by the manos/helper inside/outside the CVs until it is completed.
  
  
  

(Note: to prevent pilferage that might be created by manos or helper during stacking inside the CVs. While NOT ALL Client Loading Dock have security frisking).

• Take PHOTOS during actual loading/unloading 25%-50%-75%-100%.
  
  
  

7. Check and ensure "COMPLETENESS" of documents like Sales Invoice/Delivery Receipt/Final Loading List, Receiving Report, etc. before it is properly placed inside the CVs before it's closing and sealing.

8. Properly observe actual sealing of the CVs.

• Check the sealing quality by pulling the seal itself downward for security purposes.
  
  
  

9. Checker to ensure necessary documents are given to trucker like PROFORMA Bill of Lading, Dock Appointment Slip, Waybill, Proof Of Delivery, etc. (checker must secure proof that documents received by the trucker for documentation purposes).

FOR: OUTBOUND Only.

Proforma Standards:

• Client Declared Amount and Weight Must Be Counter Signed.
• Ensure Shippers Name/Contact No. And Its Destination Information Are All
  
  
  

Correct To Prevent Foul Trip.

• Conforme by Clients Representative Must Be Signature Over Complete
  
  
  

Printed Name.

• Prepared Date Must Be Filled Up.
• Ensure Required Temperature By Client Is Indicated In The Proforma Form.

. Check the truck driver and helper if wearing "standard" PPE's as allowed by the Client Depot. And with Health Card/Medical Certificate as required depending on the Client Depot.

2. Check Draft Booking and EMR on hand by trucker prior to its submission to client dock office.

3.1. Container Van must be check prior it's docking if it is free from rust, insects, holes, bad odor, etc. to eliminate outright rejections from the client dock officer and to prevent possible client claims.

3.2. Upon truck docking at the warehouse designated loading and unloading bay, bullet seal must be check if it is intact and free from damage.

4. Physical checking of stacking cases per pallet at the dock loading area.

• Ensure items/cases are free from damage and completely sealed based on its standard.
• Check unusual or suspicious stacking of item/cases per pallet.
  
  
  

(NOTE: this is to prevent PILFERAGE and shortages).

5.1. Actual item/cases per pallet counting based on final loading list.

• Check and ensure that item code/description/SKU per actual cases quantity are tally based on the final loading list.
• Count should be based on CASES and not in PALLET.
• Ensure that the goods are not nearly expired.
  
  
  

5.2. Actual no. of item/cases unloaded based on SALES INVOICE/DELIVERY RECEIPT.

• In case of client claims Onsite Checker/Account Coordinator ensure to acknowledge the IR prepared by the client for our reference.
  
  
  

6. Actual loading/unloading of item/cases of the reefer van.

• Onsite Checker/Account Coordinator must observe the actual loading/unloading and stacking of item/cases by the manos/helper inside/outside the CVs until it is completed.
  
  
  

(Note: to prevent pilferage that might be created by manos or helper during stacking inside the CVs. While NOT ALL Client Loading Dock have security frisking).

• Take PHOTOS during actual loading/unloading 25%-50%-75%-100%.
  
  
  

7. Check and ensure "COMPLETENESS" of documents like Sales Invoice/Delivery Receipt/Final Loading List, Receiving Report, etc. before it is properly placed inside the CVs before it's closing and sealing.

8. Properly observe actual sealing of the CVs.

• Check the sealing quality by pulling the seal itself downward for security purposes.
  
  
  

9. Checker to ensure necessary documents are given to trucker like PROFORMA Bill of Lading, Dock Appointment Slip, Waybill, Proof Of Delivery, etc. (checker must secure proof that documents received by the trucker for documentation purposes).

FOR: OUTBOUND Only.

Proforma Standards:

• Client Declared Amount and Weight Must Be Counter Signed.
• Ensure Shippers Name/Contact No. And Its Destination Information Are All
  
  
  

Correct To Prevent Foul Trip.

• Conforme by Clients Representative Must Be Signature Over Complete
  
  
  

Printed Name.

• Prepared Date Must Be Filled Up.
• Ensure Required Temperature By Client Is Indicated In The Proforma Form.