Accounts Payable Specialist

ACCOUNT PAYABLE SPECIALIST

Responsibilities:

• Invoice Processing: Audit and process high-volume vendor invoices in a cloud-based OCR solution for invoice management. Review, verify, and process incoming invoices from vendors and suppliers to ensure accurate coding and timely payment.
• Discrepancy Resolution: Investigate and resolve discrepancies between purchase orders, invoices, and receipts, ensuring correct documentation and approval.
• Payment Processing: Ensure timely payment of invoices through checks, ACH, or electronic transfers, in accordance with company policies and payment terms.
• Vendor Communication: Maintain positive relationships with vendors by responding to inquiries, resolving payment issues, and providing updates on payment status.
• Record Keeping: Maintain accurate and up-to-date records of all transactions, including invoices, payments, and adjustments, ensuring proper filing and documentation.
• Reconciliations: Perform monthly reconciliations of accounts payable ledger, identifying discrepancies, and making necessary corrections.
• Expense Reporting: Assist with the preparation of financial reports, including monthly accounts payable summaries, accruals, and aging reports.
• Compliance & Internal Controls: Adhere to company policies and accounting standards while ensuring compliance with local, state, and federal regulations.
• Collaboration: Work closely with internal teams (procurement, finance, etc.) to ensure smooth processing and resolve any related issues.

Requirements:

• Amenable in working on a night shift
• Amenable in working on-site
• Bachelor’s degree in Accounting or related field.
• More education or experience may be preferred.
• Knowledge of US accounting is preferred.
• Strong analytical, communication, and computer skills.
• Understanding of mathematics accounting and financial processes.
• Experience in accounting or finance roles is required; AR/AP experience is ideal.
• Ethical behavior.
• Attention to detail.
• Strong excel skills are a must – vlookup, index/match, pivots, and other standard formula knowledge are mandatory.

Compensation Package: 23K-26K

ACCOUNT PAYABLE SPECIALIST

Responsibilities:

• Invoice Processing: Audit and process high-volume vendor invoices in a cloud-based OCR solution for invoice management. Review, verify, and process incoming invoices from vendors and suppliers to ensure accurate coding and timely payment.
• Discrepancy Resolution: Investigate and resolve discrepancies between purchase orders, invoices, and receipts, ensuring correct documentation and approval.
• Payment Processing: Ensure timely payment of invoices through checks, ACH, or electronic transfers, in accordance with company policies and payment terms.
• Vendor Communication: Maintain positive relationships with vendors by responding to inquiries, resolving payment issues, and providing updates on payment status.
• Record Keeping: Maintain accurate and up-to-date records of all transactions, including invoices, payments, and adjustments, ensuring proper filing and documentation.
• Reconciliations: Perform monthly reconciliations of accounts payable ledger, identifying discrepancies, and making necessary corrections.
• Expense Reporting: Assist with the preparation of financial reports, including monthly accounts payable summaries, accruals, and aging reports.
• Compliance & Internal Controls: Adhere to company policies and accounting standards while ensuring compliance with local, state, and federal regulations.
• Collaboration: Work closely with internal teams (procurement, finance, etc.) to ensure smooth processing and resolve any related issues.

Requirements:

• Amenable in working on a night shift
• Amenable in working on-site
• Bachelor’s degree in Accounting or related field.
• More education or experience may be preferred.
• Knowledge of US accounting is preferred.
• Strong analytical, communication, and computer skills.
• Understanding of mathematics accounting and financial processes.
• Experience in accounting or finance roles is required; AR/AP experience is ideal.
• Ethical behavior.
• Attention to detail.
• Strong excel skills are a must – vlookup, index/match, pivots, and other standard formula knowledge are mandatory.

Compensation Package: 23K-26K