Estimating Administrator (US Remote)

Job Title: Estimating Administrator

Location: 100% Work from Home

Job Type: Full-time

Reports To: VP of Estimating

Schedule: 8:00 AM - 5:00 PM EST Monday - Friday USA Schedule

Schedule: $1100 - $1300

About Us:

At ProfitWorks, we believe that our people are the heart of our success. We are passionate about creating an environment where everyone feels valued, supported, and excited to grow. We're looking for an Estimating Administrator to join our team to work directly with our client in the USA. Our team has two team members that have been with the founder for over ten years. Multiple others are nearing the five-year mark. This client is highly respected in the painting industry with national accolades and known for an incredible culture.

What we do:

We are a recruitment firm serving the home service and trades industry. Our referrals are all word of mouth, we have a client waiting list for onboarding. This is our fifth-year, and we still have every client we started the business with. We do things differently. It's all about relationships and serving with excellence. We build and create solutions for our clients to be assisted with critical functions in their business.

Job role:

We are seeking a detail-oriented and organized Estimating Administrator to support our estimating team in preparing accurate project estimates, managing documentation, and maintaining efficient workflows. The ideal candidate will have strong administrative skills combined with a basic understanding of construction or estimating processes.

An Estimating Administrator in construction is a crucial support role, ensuring that the estimation process is streamlined, accurate, and well-documented. They oversee the tools, templates, and data used for estimating, ensure that estimators follow best practices, and communicate effectively with other departments. They also assist with reporting, quality control, and support for the estimating team, ultimately contributing to the accuracy of bids and the overall success of construction projects.

What you will do:

• Prior to Bidding

Coordinating the setup of new bids, gathering and downloading all necessary project documents, such as plans and specifications. Organizing and preparing these files for the estimator, ensuring they have all the required information to accurately assess the project and generate a comprehensive estimate.

O Responsible for organizing and structuring the project files in a consistent, standardized manner, ensuring that all files are easily accessible and well-organized.

• Notice to Proceed

Overseeing the setup for all the projects to our CRM and job management system. Ensuring files are consistently organized across both platforms, making it easy to access all the necessary information and accurately assess the project.

• Ongoing During Project Completion

Responsible for managing updated documents and change requests, ensuring all files are current and organized. They would prepare and distribute these documents to the field team, making sure they have everything they need. Additionally, they support the PM team by confirming that all project documents are accurate, complete, and properly maintained.

• MISC

Pull weekly and monthly estimating reports Use Al to pull estimating data from our CRM

Other special projects

New year setup

Inform Supervisor of any problems and escalate until resolution Participate in team meetings to improve business operations Additional duties as assigned

What We're Looking For:

Must demonstrate our core values of Leadership, Passion, Family, Mutual Respect and Trust.

Excellent communication skills, both written and verbal, for effective interaction with colleagues and stakeholders

Must be detail oriented, highly organized, and able to prioritize effectively.

Able to work independently and manage multiple tasks to support projects in a time sensitive manner.

Proven capability to identify and resolve problems in a timely manner.

Must be proficient in Microsoft Office Suite

Excellence with spreadsheets

Helpful disposition - the desire to lighten the load of staff.

Seek to resolve issues and pursue the answers, relentlessly closing the issues. Minimum of 2 years experience in a similar role

Why You'll Love Working Here:

Supportive Team: Join a team that values collaboration and celebrates achievements.

Career Growth: Opportunities for professional development and advancement. Loyalty: Team members who worked with the founder in a prior company have followed. Two have over 11 years with the founder. Generous opportunities for personal and professional development without the corporate garbage that steals your soul.

Health & Wellness Benefits: We care about your well-being and provide resources to keep you at your best.

Flexible Work Environment: Enjoy a balanced work-life with options for remote work.

Benefits:

80-120 Hours of PTO

10-11 Paid Holidays

13th Month Payroll

Paid Philippine HMO plan

Paid Philippine Health

Paid training

Advancement after Proof of Mastery

Performance Goals with advancement compensation

We can't wait to meet you and discover the value you'll bring to our team! If this sounds like a role you're excited about, apply now and help us continue building a workplace we all love.

Job Title: Estimating Administrator

Location: 100% Work from Home

Job Type: Full-time

Reports To: VP of Estimating

Schedule: 8:00 AM - 5:00 PM EST Monday - Friday USA Schedule

Schedule: $1100 - $1300

About Us:

At ProfitWorks, we believe that our people are the heart of our success. We are passionate about creating an environment where everyone feels valued, supported, and excited to grow. We're looking for an Estimating Administrator to join our team to work directly with our client in the USA. Our team has two team members that have been with the founder for over ten years. Multiple others are nearing the five-year mark. This client is highly respected in the painting industry with national accolades and known for an incredible culture.

What we do:

We are a recruitment firm serving the home service and trades industry. Our referrals are all word of mouth, we have a client waiting list for onboarding. This is our fifth-year, and we still have every client we started the business with. We do things differently. It's all about relationships and serving with excellence. We build and create solutions for our clients to be assisted with critical functions in their business.

Job role:

We are seeking a detail-oriented and organized Estimating Administrator to support our estimating team in preparing accurate project estimates, managing documentation, and maintaining efficient workflows. The ideal candidate will have strong administrative skills combined with a basic understanding of construction or estimating processes.

An Estimating Administrator in construction is a crucial support role, ensuring that the estimation process is streamlined, accurate, and well-documented. They oversee the tools, templates, and data used for estimating, ensure that estimators follow best practices, and communicate effectively with other departments. They also assist with reporting, quality control, and support for the estimating team, ultimately contributing to the accuracy of bids and the overall success of construction projects.

What you will do:

• Prior to Bidding

Coordinating the setup of new bids, gathering and downloading all necessary project documents, such as plans and specifications. Organizing and preparing these files for the estimator, ensuring they have all the required information to accurately assess the project and generate a comprehensive estimate.

O Responsible for organizing and structuring the project files in a consistent, standardized manner, ensuring that all files are easily accessible and well-organized.

• Notice to Proceed

Overseeing the setup for all the projects to our CRM and job management system. Ensuring files are consistently organized across both platforms, making it easy to access all the necessary information and accurately assess the project.

• Ongoing During Project Completion

Responsible for managing updated documents and change requests, ensuring all files are current and organized. They would prepare and distribute these documents to the field team, making sure they have everything they need. Additionally, they support the PM team by confirming that all project documents are accurate, complete, and properly maintained.

• MISC

Pull weekly and monthly estimating reports Use Al to pull estimating data from our CRM

Other special projects

New year setup

Inform Supervisor of any problems and escalate until resolution Participate in team meetings to improve business operations Additional duties as assigned

What We're Looking For:

Must demonstrate our core values of Leadership, Passion, Family, Mutual Respect and Trust.

Excellent communication skills, both written and verbal, for effective interaction with colleagues and stakeholders

Must be detail oriented, highly organized, and able to prioritize effectively.

Able to work independently and manage multiple tasks to support projects in a time sensitive manner.

Proven capability to identify and resolve problems in a timely manner.

Must be proficient in Microsoft Office Suite

Excellence with spreadsheets

Helpful disposition - the desire to lighten the load of staff.

Seek to resolve issues and pursue the answers, relentlessly closing the issues. Minimum of 2 years experience in a similar role

Why You'll Love Working Here:

Supportive Team: Join a team that values collaboration and celebrates achievements.

Career Growth: Opportunities for professional development and advancement. Loyalty: Team members who worked with the founder in a prior company have followed. Two have over 11 years with the founder. Generous opportunities for personal and professional development without the corporate garbage that steals your soul.

Health & Wellness Benefits: We care about your well-being and provide resources to keep you at your best.

Flexible Work Environment: Enjoy a balanced work-life with options for remote work.

Benefits:

80-120 Hours of PTO

10-11 Paid Holidays

13th Month Payroll

Paid Philippine HMO plan

Paid Philippine Health

Paid training

Advancement after Proof of Mastery

Performance Goals with advancement compensation

We can't wait to meet you and discover the value you'll bring to our team! If this sounds like a role you're excited about, apply now and help us continue building a workplace we all love.