Operations and Event Coordinator
Position Title: Operations and Administrative Coordinator (Part Time)
Company: My Virtual Mate
Location: Remote
Schedule: 10 AM - 5 PM Queensland Time
About the Role
Are you a highly organized and proactive professional who thrives in a dynamic environment? We are a small but fast-paced consulting business looking for an Operations and Administrative Coordinator to ensure the smooth execution of our workshops and day-to-day operations. From coordinating logistics to creating polished documents, your attention to detail and exceptional communication skills will be invaluable. This role is perfect for someone who enjoys variety, takes initiative, and excels at providing seamless administrative support.
Key Responsibilities
- Coordinate logistics for workshops/events, including liaising with clients, booking venues, arranging catering, and preparing materials.
- Format, edit, and refine professional documents and workbooks using Microsoft Office.
- Manage the organization of materials for events.
- Assist with client onboarding and maintain organized filing systems.
- Provide general administrative support to enhance efficiency and productivity.
- Handle ad-hoc projects and administrative tasks with a problem-solving mindset.
- Use of ‘ClickUp’ software to manage event/workshop tasks and processes. (Required)
- Maintain and update ClickUp workspaces, tasks, and project workflows. (Required)
- Ensure proper task assignments and follow-ups to meet deadlines
- Regularly update and track project progress, ensuring all tasks are completed
- Assist in creating task automation and workflow improvements
About You
- Fluent in English, with excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with strong formatting and design skills.
- Is detail-oriented and takes pride in producing high-quality work.
- Is proactive, a problem solver, and able to work independently.
- Highly organized, able to manage multiple tasks and meet deadlines effectively.
- Adaptable and resourceful, with the ability to prioritize and respond to changing needs.
Requirements
- Experience in workshop coordination and administrative assistance
- Excellent organizational and time-management skills
- Ability to create and maintain structured workflows
- Tech-savvy with proficiency in Google Workspace (Docs, Sheets, Drive)
- Self-motivated and able to work independently in a remote environment
- Strong communication skills and attention to detail
WORK FROM HOME REQUIREMENTS:
- Minimum 10 MBPS internet connection.
- Backup internet connection (postpaid or prepaid).
- Laptop or desktop with updated operating systems (at least core i5 or higher).
- Backup laptop or desktop (at least core i5 or higher).
- Headset with microphone for clear communication.
- Willingness to use Time Doctor for monitoring.
- Maintain a noise-free work environment during working hours.
- Must not be currently employed full time elsewhere.
Note: This is an urgent need and we will start conducting interviews as early as today. We only consider applicants that are available to start ASAP.
Position Title: Operations and Administrative Coordinator (Part Time)
Company: My Virtual Mate
Location: Remote
Schedule: 10 AM - 5 PM Queensland Time
About the Role
Are you a highly organized and proactive professional who thrives in a dynamic environment? We are a small but fast-paced consulting business looking for an Operations and Administrative Coordinator to ensure the smooth execution of our workshops and day-to-day operations. From coordinating logistics to creating polished documents, your attention to detail and exceptional communication skills will be invaluable. This role is perfect for someone who enjoys variety, takes initiative, and excels at providing seamless administrative support.
Key Responsibilities
- Coordinate logistics for workshops/events, including liaising with clients, booking venues, arranging catering, and preparing materials.
- Format, edit, and refine professional documents and workbooks using Microsoft Office.
- Manage the organization of materials for events.
- Assist with client onboarding and maintain organized filing systems.
- Provide general administrative support to enhance efficiency and productivity.
- Handle ad-hoc projects and administrative tasks with a problem-solving mindset.
- Use of ‘ClickUp’ software to manage event/workshop tasks and processes. (Required)
- Maintain and update ClickUp workspaces, tasks, and project workflows. (Required)
- Ensure proper task assignments and follow-ups to meet deadlines
- Regularly update and track project progress, ensuring all tasks are completed
- Assist in creating task automation and workflow improvements
About You
- Fluent in English, with excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with strong formatting and design skills.
- Is detail-oriented and takes pride in producing high-quality work.
- Is proactive, a problem solver, and able to work independently.
- Highly organized, able to manage multiple tasks and meet deadlines effectively.
- Adaptable and resourceful, with the ability to prioritize and respond to changing needs.
Requirements
- Experience in workshop coordination and administrative assistance
- Excellent organizational and time-management skills
- Ability to create and maintain structured workflows
- Tech-savvy with proficiency in Google Workspace (Docs, Sheets, Drive)
- Self-motivated and able to work independently in a remote environment
- Strong communication skills and attention to detail
WORK FROM HOME REQUIREMENTS:
- Minimum 10 MBPS internet connection.
- Backup internet connection (postpaid or prepaid).
- Laptop or desktop with updated operating systems (at least core i5 or higher).
- Backup laptop or desktop (at least core i5 or higher).
- Headset with microphone for clear communication.
- Willingness to use Time Doctor for monitoring.
- Maintain a noise-free work environment during working hours.
- Must not be currently employed full time elsewhere.
Note: This is an urgent need and we will start conducting interviews as early as today. We only consider applicants that are available to start ASAP.