Administrative & Finance Associate

LoveYourself, Inc. is looking for a detail-oriented Administrative & Finance Associate. The Administrative & Finance Associate shall provide administrative & financial efficiency for our Organization's clinic, and LoveYourself clients onsite, observing the highest standards of integrity, ethics, and professional accountability. The Administrative & Finance Associate is expected to:

A. Full List of Job Description

• Primarily responsible of administrative and financial soundness of CBO and/or Community Center in relation to PROTECTS Project
• Responsible in coordinating and arrangement of site visits of the LY-SR and PR teams
• Coordinate community center operations with CBO Head, to align with the organization’s HIV program specific with the PROTECTS Project.
• Secure and check all data forms/documents (e.g. Reach Forms, CBS Forms, HTS Form, CLM Tool, etc.) involved in center-based testing.
• Coordinate community center operations with the CMO to align with field and outreach activities, trainings, and meetings with partners
• Will serve as CCO who will be in charge of center operations, specifically ensuring on time payments of overhead costs
• Coordinate with CMO and co-submit accomplishment reports and liquidations (MAR, ACR, ALR, MLR, MOM, etc.)
• Notify and seek approval as necessary from the Program Manager for any updates, deviations and/or adjustments to the approved activities and budget utilization.
• Secure soft copies of ALL reports, receipts, and other pertinent documents
• Adhere to timekeeping protocols set by LY (HRIS)
• Engage and coordinate with CMO and Digital Officers in the creation of CHAMPION Community Publications.
• Ensure Monthly entries in the CHAMPION Community Publication that promote the activities, accomplishments, and the CBO per se where he/she is deployed.
• Perform other functions/duties as assigned by the LY Program Manager.

B. Preferred Qualifications & Skills

• Not required but preferred, Bachelor's degree in Finance, Accounting, or related field
• At least one year of experience, but open to fresh graduates
• Preferably living in or near Shaw Boulevard, Mandaluyong City
• Computer-literate, specially with Microsoft and Google applications
• Gender-sensitive; Sex-positive; nondiscriminatory with race, gender, social class, educational background
• Willing to work in a community-driven organization.

C. Equal Opportunity and Affirmative Action at LoveYourself, Inc.

LoveYourself, Inc. is dedicated to fostering a diverse, inclusive, and equitable workplace. As an equal employment and affirmative action employer, we prohibit any form of discrimination against current or prospective employees based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information, or any other status or characteristic protected by applicable law.

D. Our Values and Commitment to Safeguarding and PSEAH

LoveYourself, Inc. is committed to maintaining a safe and respectful environment, free from abuse, exploitation, and harassment, including but not limited to sexual abuse, exploitation, and harassment. To safeguard the well-being of everyone involved with our organization and programs, we require all personnel including staff and volunteers to share this commitment and sign our code of conduct.

All offers of employment are subject to rigorous screening processes, which include reference checks, criminal background checks, and terrorism financing checks. In alignment with Global Fund standards, we also seek information from applicants’ previous employers about any substantiated incidents of sexual abuse, exploitation, or harassment that may have occurred during their tenure. By applying, candidates affirm their understanding of and consent to these screening protocols.

This job posting provides an overview of the primary responsibilities associated with this role. It is not intended to prescribe or limit the exact tasks that may be assigned. LoveYourself Inc. reserves the right to modify this document as necessary.

LoveYourself, Inc. is looking for a detail-oriented Administrative & Finance Associate. The Administrative & Finance Associate shall provide administrative & financial efficiency for our Organization's clinic, and LoveYourself clients onsite, observing the highest standards of integrity, ethics, and professional accountability. The Administrative & Finance Associate is expected to:

A. Full List of Job Description

• Primarily responsible of administrative and financial soundness of CBO and/or Community Center in relation to PROTECTS Project
• Responsible in coordinating and arrangement of site visits of the LY-SR and PR teams
• Coordinate community center operations with CBO Head, to align with the organization’s HIV program specific with the PROTECTS Project.
• Secure and check all data forms/documents (e.g. Reach Forms, CBS Forms, HTS Form, CLM Tool, etc.) involved in center-based testing.
• Coordinate community center operations with the CMO to align with field and outreach activities, trainings, and meetings with partners
• Will serve as CCO who will be in charge of center operations, specifically ensuring on time payments of overhead costs
• Coordinate with CMO and co-submit accomplishment reports and liquidations (MAR, ACR, ALR, MLR, MOM, etc.)
• Notify and seek approval as necessary from the Program Manager for any updates, deviations and/or adjustments to the approved activities and budget utilization.
• Secure soft copies of ALL reports, receipts, and other pertinent documents
• Adhere to timekeeping protocols set by LY (HRIS)
• Engage and coordinate with CMO and Digital Officers in the creation of CHAMPION Community Publications.
• Ensure Monthly entries in the CHAMPION Community Publication that promote the activities, accomplishments, and the CBO per se where he/she is deployed.
• Perform other functions/duties as assigned by the LY Program Manager.

B. Preferred Qualifications & Skills

• Not required but preferred, Bachelor's degree in Finance, Accounting, or related field
• At least one year of experience, but open to fresh graduates
• Preferably living in or near Shaw Boulevard, Mandaluyong City
• Computer-literate, specially with Microsoft and Google applications
• Gender-sensitive; Sex-positive; nondiscriminatory with race, gender, social class, educational background
• Willing to work in a community-driven organization.

C. Equal Opportunity and Affirmative Action at LoveYourself, Inc.

LoveYourself, Inc. is dedicated to fostering a diverse, inclusive, and equitable workplace. As an equal employment and affirmative action employer, we prohibit any form of discrimination against current or prospective employees based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information, or any other status or characteristic protected by applicable law.

D. Our Values and Commitment to Safeguarding and PSEAH

LoveYourself, Inc. is committed to maintaining a safe and respectful environment, free from abuse, exploitation, and harassment, including but not limited to sexual abuse, exploitation, and harassment. To safeguard the well-being of everyone involved with our organization and programs, we require all personnel including staff and volunteers to share this commitment and sign our code of conduct.

All offers of employment are subject to rigorous screening processes, which include reference checks, criminal background checks, and terrorism financing checks. In alignment with Global Fund standards, we also seek information from applicants’ previous employers about any substantiated incidents of sexual abuse, exploitation, or harassment that may have occurred during their tenure. By applying, candidates affirm their understanding of and consent to these screening protocols.

This job posting provides an overview of the primary responsibilities associated with this role. It is not intended to prescribe or limit the exact tasks that may be assigned. LoveYourself Inc. reserves the right to modify this document as necessary.