Executive Administrative Assistant
About us
Property Twins are Buyers Agents and Finance Strategists providing Property Search and Lending Arrangements to Australian professionals.
We have a ‘big picture’ focus to deliver property and finance solutions with a step-by-step strategy aligned with client goals to enable their real estate and financial success.
Our clients are home buyers, owners and property investors looking to purchase high growth properties and to set up finance correctly right from the start.
About the role
We are recruiting for an additional team member for the role of Administrative Assistant.
The objective of is to support the wider team with administrative tasks, supporting with social media activities and support the property buyers’ agency business with completing due diligence on property deals.
About you
We are seeking someone highly motivated and able to work under pressure in a fast-paced environment. Must work well in a team environment. Must be able to take ownership. You must be a problem solver.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritise daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
Admin Tasks
- Diary Management Diary Management for the directors and senior team members; Liaising with clients via email to book appointments and meetings and send Zoom links
- Podcast Management Podcast bookings, publishing, guest management
- Maintaining / Managing Content Re-purpose and Edit Facebook videos + Post to YouTube channel + Instagram + TikTok
- Create Canva posts (based on existing templates), for upcoming Facebook interviews and trainings
- Post Social Media Content and Stories on Facebook, Instagram, TikTok, YouTube and Facebook Group
- Advantage if you are able to edit videos (if not training will be provided)
- Documents & Email Management Files & Folder management for buyers agency clients
- Set up email campaigns for marketing campaigns (Advantageous if you have exposure to Active Campaign or Mailchimp)
- OTHER - Coordinate on ad hoc projects as requested
Buyers Agency
1. Admin Focused
- Prepare Buyers Agency Agreement for new clients for signing
- Keep in touch with stakeholders with updates at various stages of the purchase process
2. Property Focused (training will be provided)
- Run property reports on various tools available (Price Finder & RP Data)
- Run cashflow spreadsheet for the property
- Run internet research and initial due diligence on the property as requested
- Prepare property emails for clients and real estate agents
- Share property photos, videos, summary, reports and cashflow spreadsheets with clients
- Collate contract of sale, rental appraisal letter and provide to the Finance team for the loans process
Required
- Exceptional English written and verbal communication skills
- Excellent telephone etiquette and ability to manage competing priorities
- Attention to detail
- Ability to work under pressure
- Ability to create and analyse reports
- Experience working with busy entrepreneurs
- Intermediate Excel + Google Docs
- Strong organisational, project management, and problem-solving skills
- Impeccable multi-tasking abilities
- High levels of integrity
- Flexible attitude and understanding that as the business grows, the role will evolve
- A team player who enjoys helping others
- Self-motivated and capable of thriving in a fast-paced business environment
- A quick learner who is eager to learn new things
- Desire to be a part of a growing, ambitious and an energetic team with a positive culture
- Proven experience conducting executive assistant / virtual assistant duties
The Benefits
- 13th-month salary (pro-rated)
- HMO + 1 dependant from regularisation
- Full-time work from home
- Work day – 9 AM AEST to 6pm AEST (Sydney, Australia time)
- The role will be through a BPO
About us
Property Twins™ are Buyers Agents and Finance Strategists providing Property Search and Lending Arrangements to Australian professionals.
We have a ‘big picture’ focus to deliver property and finance solutions with a step-by-step strategy aligned with client goals to enable their real estate and financial success.
Our clients are home buyers, owners and property investors looking to purchase high growth properties and to set up finance correctly right from the start.
About the role
We are recruiting for an additional team member for the role of Administrative Assistant.
The objective of is to support the wider team with administrative tasks, supporting with social media activities and support the property buyers’ agency business with completing due diligence on property deals.
About you
We are seeking someone highly motivated and able to work under pressure in a fast-paced environment. Must work well in a team environment. Must be able to take ownership. You must be a problem solver.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritise daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
Admin Tasks
- Diary Management Diary Management for the directors and senior team members; Liaising with clients via email to book appointments and meetings and send Zoom links
- Podcast Management Podcast bookings, publishing, guest management
- Maintaining / Managing Content Re-purpose and Edit Facebook videos + Post to YouTube channel + Instagram + TikTok
- Create Canva posts (based on existing templates), for upcoming Facebook interviews and trainings
- Post Social Media Content and Stories on Facebook, Instagram, TikTok, YouTube and Facebook Group
- Advantage if you are able to edit videos (if not training will be provided)
- Documents & Email Management Files & Folder management for buyers agency clients
- Set up email campaigns for marketing campaigns (Advantageous if you have exposure to Active Campaign or Mailchimp)
- OTHER - Coordinate on ad hoc projects as requested
Buyers Agency
1. Admin Focused
- Prepare Buyers Agency Agreement for new clients for signing
- Keep in touch with stakeholders with updates at various stages of the purchase process
2. Property Focused (training will be provided)
- Run property reports on various tools available (Price Finder & RP Data)
- Run cashflow spreadsheet for the property
- Run internet research and initial due diligence on the property as requested
- Prepare property emails for clients and real estate agents
- Share property photos, videos, summary, reports and cashflow spreadsheets with clients
- Collate contract of sale, rental appraisal letter and provide to the Finance team for the loans process
Required
- Exceptional English written and verbal communication skills
- Excellent telephone etiquette and ability to manage competing priorities
- Attention to detail
- Ability to work under pressure
- Ability to create and analyse reports
- Experience working with busy entrepreneurs
- Intermediate Excel + Google Docs
- Strong organisational, project management, and problem-solving skills
- Impeccable multi-tasking abilities
- High levels of integrity
- Flexible attitude and understanding that as the business grows, the role will evolve
- A team player who enjoys helping others
- Self-motivated and capable of thriving in a fast-paced business environment
- A quick learner who is eager to learn new things
- Desire to be a part of a growing, ambitious and an energetic team with a positive culture
- Proven experience conducting executive assistant / virtual assistant duties
The Benefits
- 13th-month salary (pro-rated)
- HMO + 1 dependant from regularisation
- Full-time work from home
- Work day – 9 AM AEST to 6pm AEST (Sydney, Australia time)
- The role will be through a BPO