Bookkeeper (Payroll Processing, IRS Forms 941, 940, W2)
Salary undisclosed
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ROLE SUMMARY
Our client is looking for a Bookkeeper who will be responsible for ensuring the accuracy and efficiency of our financial processes, focusing on billing, accounts payable, accounts receivable, and general ledger activities. The ideal candidate is highly detail-oriented, process-driven, and excels at multitasking while maintaining strong follow-through.
WORK SCHEDULE: 8:00 AM – 5:00 PM Mountain Standard Time (11:00 PM – 8:00 AM Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS:
- Perform the following billing duties:
- Review time entries and correct billing and cost rates according to the project rate schedule
- Update the client billing summary with current time and expenses
- Publish billing reviews with cumulative results of active projects
- Prepare invoices from the billing review report and send them to PMs for review and distribution
- Perform the following accounts payable duties:
- Handle vendor management duties:
- Send and follow up on tracking new vendor packets, including COI, ACH/Payment, and W-9 forms
- Track and request Certificates of Insurance (COI) at renewal dates
- Handle accounts payable processing duties:
- Create vendor purchase orders as vendors are selected
- Enter vendor invoices against purchase orders as received and approved by the project manager
- Prepare an accounts payable report showing outstanding accounts payable, including pay-when-paid percentages received for subcontractor payments, and submit to the broker for approval
- Process authorized accounts payable payments
- Perform the following accounts receivable duties:
- Receive checks and post them against invoices.
- Prepare an accounts receivable summary and review it for accuracy
- Prepare monthly statements and provide them to the Project Managers (PMs) or clients as directed
- Perform the following general ledger duties:
- Handle the banking/overhead duties
- Record credit card and autopayment transactions from the bank feed
- Reconcile bank and credit card accounts
- Ensure all financial transactions are accurately recorded
- Handle multiple financial tasks and deadlines simultaneously
- Commit to completing tasks on time and ensuring accuracy
- Adhere strictly to established accounting processes and company protocols
- Work closely with Project Managers (PMs) and other departments to ensure smooth financial operations
- Maintain a high standard of accuracy while balancing the need for efficiency and meeting time constraints
- Maintain strong communication with Project Managers (PMs) and other team members to ensure clarity in all financial processes
- Be proactive in identifying discrepancies and propose solutions to streamline financial workflows
- Ensure all financial records are accurate and up to date, supporting the company’s overall financial health
QUALIFICATIONS:
- Bachelor’s degree strongly preferred
- 3 years of payroll processing experience including familiarity with IRS Forms 941, 940, W2, and multistate withholding required
- 3 years of bookkeeping experience including month-end and account reconciliation required
- Solid understanding of accounting principles and practices
- 3 years of experience with QuickBooks Online and QuickBooks Desktop required
- QuickBooks Online certification including accounts receivable, accounts payable and payroll modules preferred
- Proficiency in accounting software and Microsoft Office Suite
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal abilities
ROLE SUMMARY
Our client is looking for a Bookkeeper who will be responsible for ensuring the accuracy and efficiency of our financial processes, focusing on billing, accounts payable, accounts receivable, and general ledger activities. The ideal candidate is highly detail-oriented, process-driven, and excels at multitasking while maintaining strong follow-through.
WORK SCHEDULE: 8:00 AM – 5:00 PM Mountain Standard Time (11:00 PM – 8:00 AM Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS:
- Perform the following billing duties:
- Review time entries and correct billing and cost rates according to the project rate schedule
- Update the client billing summary with current time and expenses
- Publish billing reviews with cumulative results of active projects
- Prepare invoices from the billing review report and send them to PMs for review and distribution
- Perform the following accounts payable duties:
- Handle vendor management duties:
- Send and follow up on tracking new vendor packets, including COI, ACH/Payment, and W-9 forms
- Track and request Certificates of Insurance (COI) at renewal dates
- Handle accounts payable processing duties:
- Create vendor purchase orders as vendors are selected
- Enter vendor invoices against purchase orders as received and approved by the project manager
- Prepare an accounts payable report showing outstanding accounts payable, including pay-when-paid percentages received for subcontractor payments, and submit to the broker for approval
- Process authorized accounts payable payments
- Perform the following accounts receivable duties:
- Receive checks and post them against invoices.
- Prepare an accounts receivable summary and review it for accuracy
- Prepare monthly statements and provide them to the Project Managers (PMs) or clients as directed
- Perform the following general ledger duties:
- Handle the banking/overhead duties
- Record credit card and autopayment transactions from the bank feed
- Reconcile bank and credit card accounts
- Ensure all financial transactions are accurately recorded
- Handle multiple financial tasks and deadlines simultaneously
- Commit to completing tasks on time and ensuring accuracy
- Adhere strictly to established accounting processes and company protocols
- Work closely with Project Managers (PMs) and other departments to ensure smooth financial operations
- Maintain a high standard of accuracy while balancing the need for efficiency and meeting time constraints
- Maintain strong communication with Project Managers (PMs) and other team members to ensure clarity in all financial processes
- Be proactive in identifying discrepancies and propose solutions to streamline financial workflows
- Ensure all financial records are accurate and up to date, supporting the company’s overall financial health
QUALIFICATIONS:
- Bachelor’s degree strongly preferred
- 3 years of payroll processing experience including familiarity with IRS Forms 941, 940, W2, and multistate withholding required
- 3 years of bookkeeping experience including month-end and account reconciliation required
- Solid understanding of accounting principles and practices
- 3 years of experience with QuickBooks Online and QuickBooks Desktop required
- QuickBooks Online certification including accounts receivable, accounts payable and payroll modules preferred
- Proficiency in accounting software and Microsoft Office Suite
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal abilities