We are looking for Executive Assistants!!
First client: Digital Marketing Agency
Roles and Responsibilities:
Phone support:
- Call volume ranges from 5–30+ per day, depending on various factors.
- Calls can include sales leads, client support inquiries, third-party solicitations, and more.
Billing and collections process
- Running project/program hours to flag deficits or surpluses.
- Creating and sending invoices to clients.
- Processing credit card payments for clients with saved information.
- Contacting clients about overdue invoices and addressing billing inquiries.
- Monitoring and maintaining sales projections against payments collected.
Additional tasks:
- Running task/hours audits.
- Maintaining project inventory (e.g., archiving old/offboarded clients).
- Supporting internal projects for Explore Digital, including blog and social calendar tasks (helping to ensure tasks and posts are scheduled).
- Optimizing ClickUp by setting up proper automations, ensuring workspaces are organized, and cleaning up outdated items.
- Filling lead sheets.
- Managing LastPass.
- Balancing team task workloads.
- Scheduling and coordinating meetings.
- Keeping SOP documents up to date.
- Assisting with employee evaluation documentation.
- Email monitoring(optional but preferred).
We’ll provide training for our specific processes, some of which are manual. Efficiency, professionalism, confidentiality, and strong customer service skills are essential.
Second client: Electric Company
Key responsibilities:
- Grant research and execution
- Donation letters/logging donations
- Transposing documents
- Meeting minutes
- Follow-ups and emails
- Email donors
- Research potential corporate donors and getting donations
To apply: complete this form: APPLICATION FORM
Both roles are 100% Remote Work
Full time
Night shift
$5/hr
We are looking for Executive Assistants!!
First client: Digital Marketing Agency
Roles and Responsibilities:
Phone support:
- Call volume ranges from 5–30+ per day, depending on various factors.
- Calls can include sales leads, client support inquiries, third-party solicitations, and more.
Billing and collections process
- Running project/program hours to flag deficits or surpluses.
- Creating and sending invoices to clients.
- Processing credit card payments for clients with saved information.
- Contacting clients about overdue invoices and addressing billing inquiries.
- Monitoring and maintaining sales projections against payments collected.
Additional tasks:
- Running task/hours audits.
- Maintaining project inventory (e.g., archiving old/offboarded clients).
- Supporting internal projects for Explore Digital, including blog and social calendar tasks (helping to ensure tasks and posts are scheduled).
- Optimizing ClickUp by setting up proper automations, ensuring workspaces are organized, and cleaning up outdated items.
- Filling lead sheets.
- Managing LastPass.
- Balancing team task workloads.
- Scheduling and coordinating meetings.
- Keeping SOP documents up to date.
- Assisting with employee evaluation documentation.
- Email monitoring(optional but preferred).
We’ll provide training for our specific processes, some of which are manual. Efficiency, professionalism, confidentiality, and strong customer service skills are essential.
Second client: Electric Company
Key responsibilities:
- Grant research and execution
- Donation letters/logging donations
- Transposing documents
- Meeting minutes
- Follow-ups and emails
- Email donors
- Research potential corporate donors and getting donations
To apply: complete this form: APPLICATION FORM
Both roles are 100% Remote Work
Full time
Night shift
$5/hr