Position Summary
The Executive Assistant will play a crucial role in supporting senior executives by managing reports, schedules, coordinating meetings, handling communications, and performing various administrative tasks. The ideal candidate is a detail-oriented professional with excellent organizational and multitasking skills.
Key Responsibilities
Calendar Management:
- Schedule and coordinate meetings and appointments efficiently.
Communication:
- Monitor GroupMe, the company's communication tool for store-wide interactions.
Meeting Coordination:
- Organize and prepare materials for meetings, ensuring all necessary information is available.
Administrative Support:
- Handle confidential information with utmost discretion.
- Maintain organized filing systems and databases.
- Assist with special projects and research tasks as needed.
Finance Administrative Support:
- Perform QuickBooks data entry and reconciliation tasks.
Customer Service Support:
- Act as the first point of contact for billing, payments, or collection issues, providing prompt and effective resolutions.
Marketing Support:
- Assist in marketing efforts and track customer and employment initiatives.
Ad Hoc Tasks:
- Perform other duties as assigned to support the team and organizational objectives.
Qualifications
Education:
- Bachelor's degree in Business Administration or related field preferred.
Experience:
- Minimum of 5 years of experience as an executive assistant or similar role.
- Prior experience in a salon business is a plus.
- Familiarity with these tools is a plus but not required:
SalonUltimate
Bonusly
SOCiGoApp
Geckoboard
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
Attributes:
- Professional demeanor and appearance.
- High level of attention to detail.
- Strong problem-solving skills.
- Ability to adapt to changing priorities and handle pressure.
Position Summary
The Executive Assistant will play a crucial role in supporting senior executives by managing reports, schedules, coordinating meetings, handling communications, and performing various administrative tasks. The ideal candidate is a detail-oriented professional with excellent organizational and multitasking skills.
Key Responsibilities
Calendar Management:
- Schedule and coordinate meetings and appointments efficiently.
Communication:
- Monitor GroupMe, the company's communication tool for store-wide interactions.
Meeting Coordination:
- Organize and prepare materials for meetings, ensuring all necessary information is available.
Administrative Support:
- Handle confidential information with utmost discretion.
- Maintain organized filing systems and databases.
- Assist with special projects and research tasks as needed.
Finance Administrative Support:
- Perform QuickBooks data entry and reconciliation tasks.
Customer Service Support:
- Act as the first point of contact for billing, payments, or collection issues, providing prompt and effective resolutions.
Marketing Support:
- Assist in marketing efforts and track customer and employment initiatives.
Ad Hoc Tasks:
- Perform other duties as assigned to support the team and organizational objectives.
Qualifications
● Education:
- Bachelor's degree in Business Administration or related field preferred.
● Experience:
- Minimum of 5 years of experience as an executive assistant or similar role.
- Prior experience in a salon business is a plus.
- Familiarity with these tools is a plus but not required:
■ SalonUltimate
■ Bonusly
■ SOCiGoApp
■ Geckoboard
● Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
● Attributes:
- Professional demeanor and appearance.
- High level of attention to detail.
- Strong problem-solving skills.
- Ability to adapt to changing priorities and handle pressure.