Executive Assistant

Job ID: 2548

Location: Banilad

Company: Aboitiz Power Corporation

Department: AP DU Chief Operating Officer Department

Employment Type: Probationary

Work Arrangement: On-Site

Job Scope: Provide executive level support and maintain the COO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects.

Responsibilities

• COO Calendar Management
• Manages and maintain COO's calendar and appointments and provide reminders of meetings and appointments. Input in COO calendar.
• Office Management
• Answers and screen incoming calls and emails and directs to appropriate parties.
• Receive, sort and forward all incoming correspondence to appropriate CSU Leaders.
• Ensures all checks and documents for signature are properly attended to and returned to parties concerned on time.
• Complete a broad variety of administrative tasks for the COO including: requests for payment, to process and facilitate payment or reimbursements and cash advances for the boardroom and pantry supplies.
• Act sa Representative to COO's Quarterly and Annual Income Tax Return
• Perform general office duties such as ordering supplies, maintaining records, filing and retrieving corporate documents and reports. As well as maintenance of equipents in use.
• Assists in coordinating Agendas and reports for the AP DU Mancom and all other CSU meetings.
• Travel Arrangements
• Arrangement of complex and detailed travel plans, itineraries and compiling documents for travel related matters.
• Coordinate with accredited service providers for the travel arrangements of COO (& family), land transportation and security arrangements.
  

Qualifications

• Possesses the ability to maintain the highest level of confidentiality
• Bachelor's degree of any 4 year course
• At least 4 years of related work experience

Job ID: 2548

Location: Banilad

Company: Aboitiz Power Corporation

Department: AP DU Chief Operating Officer Department

Employment Type: Probationary

Work Arrangement: On-Site

Job Scope: Provide executive level support and maintain the COO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects.

Responsibilities

• COO Calendar Management
• Manages and maintain COO's calendar and appointments and provide reminders of meetings and appointments. Input in COO calendar.
• Office Management
• Answers and screen incoming calls and emails and directs to appropriate parties.
• Receive, sort and forward all incoming correspondence to appropriate CSU Leaders.
• Ensures all checks and documents for signature are properly attended to and returned to parties concerned on time.
• Complete a broad variety of administrative tasks for the COO including: requests for payment, to process and facilitate payment or reimbursements and cash advances for the boardroom and pantry supplies.
• Act sa Representative to COO's Quarterly and Annual Income Tax Return
• Perform general office duties such as ordering supplies, maintaining records, filing and retrieving corporate documents and reports. As well as maintenance of equipents in use.
• Assists in coordinating Agendas and reports for the AP DU Mancom and all other CSU meetings.
• Travel Arrangements
• Arrangement of complex and detailed travel plans, itineraries and compiling documents for travel related matters.
• Coordinate with accredited service providers for the travel arrangements of COO (& family), land transportation and security arrangements.
  

Qualifications

• Possesses the ability to maintain the highest level of confidentiality
• Bachelor's degree of any 4 year course
• At least 4 years of related work experience