Executive Assistant

**To apply, kindly submit your resume in English. Please note that any other format will not be considered.**

Who we are:

Kajae is a premium staff augmentation company that connects top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 15 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.

Who we are looking for:

We are seeking a highly organized, proactive, and detail-oriented Part-Time Executive Assistant to support our Director of Development. This role is ideal for an experienced administrative professional with a background in supporting C-Suite leaders. The Executive Assistant will play a crucial role in managing communications, scheduling, and operational coordination, helping to streamline our development team’s efforts.

What you'll do:

Database Management

• Maintain and update donor databases to ensure accurate and up-to-date records.
• Regularly update donor information, including contact details and donation history.
• Implement data integrity protocols to ensure accuracy and consistency.
• Generate reports to analyze donor trends and inform strategies.
• Utilize Copper (CRM), Asana, and Google Suite effectively.

Acknowledgments & Donor Communication

• Prepare thank-you letters and receipts for donors, ensuring timely and personalized communication.
• Create customizable templates for various donor segments.
• Personalize donor acknowledgments with specific details to enhance engagement.
• Establish a schedule to ensure acknowledgments are sent promptly.
• Maintain logs of all communications for reference and tracking.

Administrative & Operational Support

• Calendar Management: Coordinate meetings and events for the Director of Development and the development team.
• Document Preparation: Draft and format correspondence, reports, and presentations.
• Office Coordination: Work with the Stewardship and Events Manager to manage supplies and liaise with vendors.
• Task Tracking: Utilize Asana and Google Suite to monitor progress on initiatives.
• Research: Conduct research on potential donors and funding opportunities under the direction of the Director of Development.

Requirements

What you'll need:

• Experience with Asana for task tracking and project management.
• Experience managing and maintaining CRM systems, such as Copper or HubSpot.
• Previous experience as an Executive Assistant, Development Coordinator, or Administrative Manager.
• Strong written and verbal communication skills; ability to draft professional emails and correspondence.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in scheduling tools, email management, and project tracking software.
• Experience managing donor relations, event coordination, or fundraising support is a plus.

Specific Software Needed

• Asana
• Google Suite
• HubSpot or other CRM systems

Benefits

What We Offer:

• Competitive salary. Receive your pay in USD!
• 100% fully remote work setup. Work from home or work from anywhere in the world— forever! Eliminate the hassles of commuting and be around family more without missing out on life’s biggest moments.
• Healthy work-life balance. There’s nothing we prioritize more. We do regular check-ins with the team for the first few months to provide support and work advice. We also make sure you are working with only the best clients and a healthy work environment.
• Health Insurance. Covered after the third month of the contract.
• Mental Health Support Program. We have an in-house mental health professional to make sure our team members have all the support they need.
• Referral Bonuses. Earn up to USD 100 for every successful candidate you refer (because you'll want to tell your friends!)
• Fun virtual events. We have monthly virtual events where everyone gets together, plays fun games, and celebrates special holidays, with many opportunities to win cash and exciting prizes.
• Kajae Spotlight Bonus. With stellar performance comes the Kajae Spotlight cash bonus!
• We have a tribe! Get the chance to engage with the whole team on our social platform and earn coins along the way. Bid on some of our crazy auctions and get the chance to win prizes like Airpods, Apple Watch, Starbucks gift cards, shopping or experience vouchers, and more!
• Continuing Education. 100% free courses are offered through our university partners in the US to earn academic credits for Master’s or Graduate Degree programs.
• All-Expense Paid Summits.You can earn your way to our annual summit as a reward for your outstanding performance and tenure. The last three summits were held in Palawan, Philippines, Cusco, Peru (we saw Machu Picchu together!), and Punta Cana.

**To apply, kindly submit your resume in English. Please note that any other format will not be considered.**

Who we are:

Kajae is a premium staff augmentation company that connects top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 15 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.

Who we are looking for:

We are seeking a highly organized, proactive, and detail-oriented Part-Time Executive Assistant to support our Director of Development. This role is ideal for an experienced administrative professional with a background in supporting C-Suite leaders. The Executive Assistant will play a crucial role in managing communications, scheduling, and operational coordination, helping to streamline our development team’s efforts.

What you'll do:

Database Management

• Maintain and update donor databases to ensure accurate and up-to-date records.
• Regularly update donor information, including contact details and donation history.
• Implement data integrity protocols to ensure accuracy and consistency.
• Generate reports to analyze donor trends and inform strategies.
• Utilize Copper (CRM), Asana, and Google Suite effectively.

Acknowledgments & Donor Communication

• Prepare thank-you letters and receipts for donors, ensuring timely and personalized communication.
• Create customizable templates for various donor segments.
• Personalize donor acknowledgments with specific details to enhance engagement.
• Establish a schedule to ensure acknowledgments are sent promptly.
• Maintain logs of all communications for reference and tracking.

Administrative & Operational Support

• Calendar Management: Coordinate meetings and events for the Director of Development and the development team.
• Document Preparation: Draft and format correspondence, reports, and presentations.
• Office Coordination: Work with the Stewardship and Events Manager to manage supplies and liaise with vendors.
• Task Tracking: Utilize Asana and Google Suite to monitor progress on initiatives.
• Research: Conduct research on potential donors and funding opportunities under the direction of the Director of Development.

Requirements

What you'll need:

• Experience with Asana for task tracking and project management.
• Experience managing and maintaining CRM systems, such as Copper or HubSpot.
• Previous experience as an Executive Assistant, Development Coordinator, or Administrative Manager.
• Strong written and verbal communication skills; ability to draft professional emails and correspondence.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in scheduling tools, email management, and project tracking software.
• Experience managing donor relations, event coordination, or fundraising support is a plus.

Specific Software Needed

• Asana
• Google Suite
• HubSpot or other CRM systems

Benefits

What We Offer:

• Competitive salary. Receive your pay in USD!
• 100% fully remote work setup. Work from home or work from anywhere in the world— forever! Eliminate the hassles of commuting and be around family more without missing out on life’s biggest moments.
• Healthy work-life balance. There’s nothing we prioritize more. We do regular check-ins with the team for the first few months to provide support and work advice. We also make sure you are working with only the best clients and a healthy work environment.
• Health Insurance. Covered after the third month of the contract.
• Mental Health Support Program. We have an in-house mental health professional to make sure our team members have all the support they need.
• Referral Bonuses. Earn up to USD 100 for every successful candidate you refer (because you'll want to tell your friends!)
• Fun virtual events. We have monthly virtual events where everyone gets together, plays fun games, and celebrates special holidays, with many opportunities to win cash and exciting prizes.
• Kajae Spotlight Bonus. With stellar performance comes the Kajae Spotlight cash bonus!
• We have a tribe! Get the chance to engage with the whole team on our social platform and earn coins along the way. Bid on some of our crazy auctions and get the chance to win prizes like Airpods, Apple Watch, Starbucks gift cards, shopping or experience vouchers, and more!
• Continuing Education. 100% free courses are offered through our university partners in the US to earn academic credits for Master’s or Graduate Degree programs.
• All-Expense Paid Summits.You can earn your way to our annual summit as a reward for your outstanding performance and tenure. The last three summits were held in Palawan, Philippines, Cusco, Peru (we saw Machu Picchu together!), and Punta Cana.