Senior Executive Assistant (Home-based)

About Us:

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.

Job Overview:

We are currently seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our executive team. We seek someone who is ambitious, adaptable, and energized by entrepreneurship and climate solutions. You will play a crucial role in streamlining executive operations, facilitating effective communication, and fostering strong relationships with internal and external stakeholders. This is an opportunity to significantly impact our organization, our entrepreneurs, and the planet. Specific job functions will flex with the needs of the program throughout the year and with program scale from year to year.

We're very excited to meet with people with exceptional attention to detail, written and oral communication skills, who are willing to roll up their sleeves and dive into administrative/operational tasks and feel energized by fast-paced environments. The executive assistant is expected to self-manage tasks in an appropriate manner and ask for assistance when needed. We are a driven, entrepreneurial organization which means everyone is expected to “wear many hats” and contribute across several areas.

Responsibilities:

• Executive Support: Provide direct administrative support to the executive team, including calendar management, travel arrangements, high-level meeting preparation, and meeting coordination.
• Email Management: Manage and organize executive email inboxes, ensuring timely and efficient communication.
• CRM Organization: Maintain and update the Customer Relationship Management (CRM) system, ensuring accurate data entry and effective contact management.
• Event Planning: Assist in the planning and execution of events, including workshops, conferences, and meetings.
• Partner Coordination: Liaise with partner organizations, maintaining strong relationships and facilitating effective communication.
• Task Management: Track and manage executive tasks, ensuring deadlines are met and priorities are addressed.
• Communication Materials: Assist in the development of presentations, reports, and other communication materials.
• Outreach Support: Provide support for outreach initiatives, including social media engagement and stakeholder communication.
• Financial: Review and approve basic expenditures and financial requests, support the preparation for audits and tax filings

Qualifications:

• Over 5 years of experience working as an Executive Assistant, managing multiple clients.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication skills, both written and oral.
• Comfortable working with web tools such as Slack, Asana, Streak (CRM), Mailchimp, Notion.
• Ability to work independently and as part of a team.
• Can start ASAP

Work Schedule: Tue - Sat, 1am - 10am / 12am - 9am (Manila time)

Work Setup: Home-based (must have at least 20mbps for both download and upload speed)

In compliance to data privacy law, make sure that the following is included at all times:

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

About Us:

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.

Job Overview:

We are currently seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our executive team. We seek someone who is ambitious, adaptable, and energized by entrepreneurship and climate solutions. You will play a crucial role in streamlining executive operations, facilitating effective communication, and fostering strong relationships with internal and external stakeholders. This is an opportunity to significantly impact our organization, our entrepreneurs, and the planet. Specific job functions will flex with the needs of the program throughout the year and with program scale from year to year.

We're very excited to meet with people with exceptional attention to detail, written and oral communication skills, who are willing to roll up their sleeves and dive into administrative/operational tasks and feel energized by fast-paced environments. The executive assistant is expected to self-manage tasks in an appropriate manner and ask for assistance when needed. We are a driven, entrepreneurial organization which means everyone is expected to “wear many hats” and contribute across several areas.

Responsibilities:

• Executive Support: Provide direct administrative support to the executive team, including calendar management, travel arrangements, high-level meeting preparation, and meeting coordination.
• Email Management: Manage and organize executive email inboxes, ensuring timely and efficient communication.
• CRM Organization: Maintain and update the Customer Relationship Management (CRM) system, ensuring accurate data entry and effective contact management.
• Event Planning: Assist in the planning and execution of events, including workshops, conferences, and meetings.
• Partner Coordination: Liaise with partner organizations, maintaining strong relationships and facilitating effective communication.
• Task Management: Track and manage executive tasks, ensuring deadlines are met and priorities are addressed.
• Communication Materials: Assist in the development of presentations, reports, and other communication materials.
• Outreach Support: Provide support for outreach initiatives, including social media engagement and stakeholder communication.
• Financial: Review and approve basic expenditures and financial requests, support the preparation for audits and tax filings

Qualifications:

• Over 5 years of experience working as an Executive Assistant, managing multiple clients.
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication skills, both written and oral.
• Comfortable working with web tools such as Slack, Asana, Streak (CRM), Mailchimp, Notion.
• Ability to work independently and as part of a team.
• Can start ASAP

Work Schedule: Tue - Sat, 1am - 10am / 12am - 9am (Manila time)

Work Setup: Home-based (must have at least 20mbps for both download and upload speed)

In compliance to data privacy law, make sure that the following is included at all times:

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.