Executive Assistant & Project Coordinator
Salary undisclosed
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This is a remote position.
Job Highlights
Job Highlights
- 40 hours / week
- Monday to Friday, 8 AM to 5 PM Sandy Spring, MD Time with 1 hr unpaid break
- Administrative Support:
- Manage and organize executive calendars, scheduling meetings, and appointments.
- Handle email correspondence, prioritize messages, and respond on behalf of executives when necessary.
- Prepare reports, presentations, and other business documents.
- Organize and maintain digital files, ensuring accessibility and confidentiality.
- Assist in travel arrangements, including booking flights, accommodation, and transportation.
- Project Coordination & Operations:
- Track project timelines and deadlines, ensuring tasks are completed on schedule.
- Assist in preparing bids, contracts, and other project-related documents.
- Communicate with subcontractors, vendors, and clients to coordinate project details.
- Maintain records of permits, licenses, and compliance documentation.
- Conduct research and gather data to support decision-making.
- Communication & Client Relations:
- Act as a point of contact between executives, employees, clients, and subcontractors.
- Draft and send professional emails, proposals, and follow-ups.
- Take meeting minutes and distribute action items.
- Assist in handling customer inquiries and addressing concerns professionally.
- Financial & Office Management:
- Assist in managing invoices, expense reports, and budget tracking.
- Handle basic bookkeeping tasks and liaise with accounting teams.
- Manage subscriptions, software licenses, and office supplies.
- Prepare and send purchase orders or payment requests.
- Experience: 3+ years in an executive assistant, administrative, or project coordination role (preferably in construction, real estate, or a related field).
- Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace, project management software (e.g., Trello, Asana, Procore), and CRM tools.
- Communication: Strong verbal and written communication skills.
- Time Management: Ability to prioritize and multitask efficiently in a fast-paced environment.
- Problem-Solving: Strong analytical and decision-making skills.
- Confidentiality: Ability to handle sensitive business information with discretion.
- Be available during agreed-upon business hours and respond promptly.
- Maintain professionalism in all communications.
- Proactively manage and anticipate the needs of executives.
- Adapt quickly to changes and take initiative without constant supervision.
- Provide regular updates on tasks and progress.
- Ensure accuracy and completeness in all documentation and correspondence.
- Continuously improve processes to enhance efficiency
- Permanent work-from-home
- Immediate hiring
- Steady freelance job
This is a remote position.
Job Highlights
Job Highlights
- 40 hours / week
- Monday to Friday, 8 AM to 5 PM Sandy Spring, MD Time with 1 hr unpaid break
- Administrative Support:
- Manage and organize executive calendars, scheduling meetings, and appointments.
- Handle email correspondence, prioritize messages, and respond on behalf of executives when necessary.
- Prepare reports, presentations, and other business documents.
- Organize and maintain digital files, ensuring accessibility and confidentiality.
- Assist in travel arrangements, including booking flights, accommodation, and transportation.
- Project Coordination & Operations:
- Track project timelines and deadlines, ensuring tasks are completed on schedule.
- Assist in preparing bids, contracts, and other project-related documents.
- Communicate with subcontractors, vendors, and clients to coordinate project details.
- Maintain records of permits, licenses, and compliance documentation.
- Conduct research and gather data to support decision-making.
- Communication & Client Relations:
- Act as a point of contact between executives, employees, clients, and subcontractors.
- Draft and send professional emails, proposals, and follow-ups.
- Take meeting minutes and distribute action items.
- Assist in handling customer inquiries and addressing concerns professionally.
- Financial & Office Management:
- Assist in managing invoices, expense reports, and budget tracking.
- Handle basic bookkeeping tasks and liaise with accounting teams.
- Manage subscriptions, software licenses, and office supplies.
- Prepare and send purchase orders or payment requests.
- Experience: 3+ years in an executive assistant, administrative, or project coordination role (preferably in construction, real estate, or a related field).
- Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace, project management software (e.g., Trello, Asana, Procore), and CRM tools.
- Communication: Strong verbal and written communication skills.
- Time Management: Ability to prioritize and multitask efficiently in a fast-paced environment.
- Problem-Solving: Strong analytical and decision-making skills.
- Confidentiality: Ability to handle sensitive business information with discretion.
- Be available during agreed-upon business hours and respond promptly.
- Maintain professionalism in all communications.
- Proactively manage and anticipate the needs of executives.
- Adapt quickly to changes and take initiative without constant supervision.
- Provide regular updates on tasks and progress.
- Ensure accuracy and completeness in all documentation and correspondence.
- Continuously improve processes to enhance efficiency
- Permanent work-from-home
- Immediate hiring
- Steady freelance job