General Virtual Assistant

Full Time, onsite
Extend Your Team
Philippines, Philippines

Salary undisclosed

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Our Ideal Candidate

We are seeking a proactive and resourceful General Virtual Assistant to join our team. The ideal candidate will be a highly organized, detail-oriented professional with a proven track record of providing top-tier administrative support to senior executives. As the Executive Assistant, you will work closely with the CEO, CFO, and other key leaders to ensure the smooth operation of the executive team and the broader organization. Experience with automation tools such as Zapier is a strong plus, as we value streamlined workflows and operational efficiency.

As General Virtual Assistant, you will provide excellence by:

Manage executive calendars and emails, ensuring timely responses and scheduling efficiency.
Prioritize and organize the executive team's to-do lists, ensuring all action items are followed up and completed on time.
Anticipate the needs of senior leadership to ensure smooth day-to-day operations.
Utilize Zapier to automate repetitive administrative tasks, manage integrations between tools, and optimize scheduling and communication processes.
Create and refine processes to improve team efficiency and productivity.
Facilitate meetings by preparing agendas, documenting key takeaways, and following up on action items.
Coordinate cross-departmental activities and assist in project planning and execution.
Leverage Zapier to connect productivity tools and streamline recurring workflows across departments.
Plan and execute offsite events with meticulous logistical organization and attention to detail.
Develop templates and other resources to streamline administrative processes.
Provide additional support to the Customer Success and Sales teams as needed to align with broader company goals.

Do you have what it takes to be our General Virtual Assistant?

Consider yourself highly qualified if you have:

At least 5 years of experience as an General Virtual Assistant or in a similar role, ideally supporting senior executives in a start-up or fast-paced environment.
A Bachelor’s degree in Business Administration, Management, or a related field is preferred.
Strong organizational and time-management skills, with the ability to handle multiple priorities and meet tight deadlines.
Proficiency in Microsoft Excel, with the ability to analyze data and create reports.
Tech-savviness and comfort with using productivity and project management tools.
Experience using Zapier or similar automation platforms to improve operational efficiency.
Exceptional written and verbal communication skills, with a keen attention to detail.
The ability to maintain professionalism and confidentiality in all interactions.
Strong interpersonal skills, with the ability to build relationships with internal and external stakeholders.
Resourcefulness and critical thinking, with the ability to solve problems independently.
Flexibility and adaptability to changing priorities and team needs.
Must be presently residing in the Philippines.
Flexibility and eagerness to adapt to new tasks or shifting priorities.
Must be presently residing in the Philippines.

Our Ideal Candidate

As General Virtual Assistant, you will provide excellence by:

Manage executive calendars and emails, ensuring timely responses and scheduling efficiency.
Prioritize and organize the executive team's to-do lists, ensuring all action items are followed up and completed on time.
Anticipate the needs of senior leadership to ensure smooth day-to-day operations.
Utilize Zapier to automate repetitive administrative tasks, manage integrations between tools, and optimize scheduling and communication processes.
Create and refine processes to improve team efficiency and productivity.
Facilitate meetings by preparing agendas, documenting key takeaways, and following up on action items.
Coordinate cross-departmental activities and assist in project planning and execution.
Leverage Zapier to connect productivity tools and streamline recurring workflows across departments.
Plan and execute offsite events with meticulous logistical organization and attention to detail.
Develop templates and other resources to streamline administrative processes.
Provide additional support to the Customer Success and Sales teams as needed to align with broader company goals.

Do you have what it takes to be our General Virtual Assistant?

Consider yourself highly qualified if you have:

At least 5 years of experience as an General Virtual Assistant or in a similar role, ideally supporting senior executives in a start-up or fast-paced environment.
A Bachelor’s degree in Business Administration, Management, or a related field is preferred.
Strong organizational and time-management skills, with the ability to handle multiple priorities and meet tight deadlines.
Proficiency in Microsoft Excel, with the ability to analyze data and create reports.
Tech-savviness and comfort with using productivity and project management tools.
Experience using Zapier or similar automation platforms to improve operational efficiency.
Exceptional written and verbal communication skills, with a keen attention to detail.
The ability to maintain professionalism and confidentiality in all interactions.
Strong interpersonal skills, with the ability to build relationships with internal and external stakeholders.
Resourcefulness and critical thinking, with the ability to solve problems independently.
Flexibility and adaptability to changing priorities and team needs.
Must be presently residing in the Philippines.
Flexibility and eagerness to adapt to new tasks or shifting priorities.
Must be presently residing in the Philippines.