Procurement Officer
Salary undisclosed
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Major Responsibilities
Lead the procurement process implementation:
He/she shall lead the process from firming up the details of the requirement for the tender document, to shortlisting/prequalifying vendors, bid clarification, bidding abstract, evaluation, negotiation, securing approval and awarding of the project to the vendor.
Vendor Compliance
Support the Risk and Control Officer to coordinate with the vendor to ensure submission of requirements for TPO and JLL vendor accreditation.
Contract Management
Support the Workplace Team in finalizing the contract details, securing approval/signature from JLL team, coordinating with the vendor to get the contract signed and notarized, uploading the contract to the system.
Funding Approval
Ensure that the details of the funding request from the Workplace Team is correct and aligned with the contract, proposal of the vendor, savings requirement and agreed timeline.
Purchase Order Process
Ensure that the POR submitted by the Workplace Team is accurate using the right form with the right details and raised by the assigned member of the team.
Savings Commitments
Together with the Workplace Team, ensure to meet the account’s savings glidepath by periodically reviewing service scopes and/or frequencies, market benchmarking, or negotiating cost before contracts renewal/extension.
Vendor Evaluation
Ensure the Workplace Team submits vendor evaluation on a regular basis. Consolidates the score card, highlights any low score and gets the Workplace Team to schedule a meeting with the vendor about action plan to improve their scores.
Others: Coordinate with SME in the local head office and regional to get guidance on procurement processes.
Lead the procurement process implementation:
He/she shall lead the process from firming up the details of the requirement for the tender document, to shortlisting/prequalifying vendors, bid clarification, bidding abstract, evaluation, negotiation, securing approval and awarding of the project to the vendor.
Vendor Compliance
Support the Risk and Control Officer to coordinate with the vendor to ensure submission of requirements for TPO and JLL vendor accreditation.
Contract Management
Support the Workplace Team in finalizing the contract details, securing approval/signature from JLL team, coordinating with the vendor to get the contract signed and notarized, uploading the contract to the system.
Funding Approval
Ensure that the details of the funding request from the Workplace Team is correct and aligned with the contract, proposal of the vendor, savings requirement and agreed timeline.
Purchase Order Process
Ensure that the POR submitted by the Workplace Team is accurate using the right form with the right details and raised by the assigned member of the team.
Savings Commitments
Together with the Workplace Team, ensure to meet the account’s savings glidepath by periodically reviewing service scopes and/or frequencies, market benchmarking, or negotiating cost before contracts renewal/extension.
Vendor Evaluation
Ensure the Workplace Team submits vendor evaluation on a regular basis. Consolidates the score card, highlights any low score and gets the Workplace Team to schedule a meeting with the vendor about action plan to improve their scores.
Others: Coordinate with SME in the local head office and regional to get guidance on procurement processes.
Major Responsibilities
Lead the procurement process implementation:
He/she shall lead the process from firming up the details of the requirement for the tender document, to shortlisting/prequalifying vendors, bid clarification, bidding abstract, evaluation, negotiation, securing approval and awarding of the project to the vendor.
Vendor Compliance
Support the Risk and Control Officer to coordinate with the vendor to ensure submission of requirements for TPO and JLL vendor accreditation.
Contract Management
Support the Workplace Team in finalizing the contract details, securing approval/signature from JLL team, coordinating with the vendor to get the contract signed and notarized, uploading the contract to the system.
Funding Approval
Ensure that the details of the funding request from the Workplace Team is correct and aligned with the contract, proposal of the vendor, savings requirement and agreed timeline.
Purchase Order Process
Ensure that the POR submitted by the Workplace Team is accurate using the right form with the right details and raised by the assigned member of the team.
Savings Commitments
Together with the Workplace Team, ensure to meet the account’s savings glidepath by periodically reviewing service scopes and/or frequencies, market benchmarking, or negotiating cost before contracts renewal/extension.
Vendor Evaluation
Ensure the Workplace Team submits vendor evaluation on a regular basis. Consolidates the score card, highlights any low score and gets the Workplace Team to schedule a meeting with the vendor about action plan to improve their scores.
Others: Coordinate with SME in the local head office and regional to get guidance on procurement processes.
Lead the procurement process implementation:
He/she shall lead the process from firming up the details of the requirement for the tender document, to shortlisting/prequalifying vendors, bid clarification, bidding abstract, evaluation, negotiation, securing approval and awarding of the project to the vendor.
Vendor Compliance
Support the Risk and Control Officer to coordinate with the vendor to ensure submission of requirements for TPO and JLL vendor accreditation.
Contract Management
Support the Workplace Team in finalizing the contract details, securing approval/signature from JLL team, coordinating with the vendor to get the contract signed and notarized, uploading the contract to the system.
Funding Approval
Ensure that the details of the funding request from the Workplace Team is correct and aligned with the contract, proposal of the vendor, savings requirement and agreed timeline.
Purchase Order Process
Ensure that the POR submitted by the Workplace Team is accurate using the right form with the right details and raised by the assigned member of the team.
Savings Commitments
Together with the Workplace Team, ensure to meet the account’s savings glidepath by periodically reviewing service scopes and/or frequencies, market benchmarking, or negotiating cost before contracts renewal/extension.
Vendor Evaluation
Ensure the Workplace Team submits vendor evaluation on a regular basis. Consolidates the score card, highlights any low score and gets the Workplace Team to schedule a meeting with the vendor about action plan to improve their scores.
Others: Coordinate with SME in the local head office and regional to get guidance on procurement processes.