Who You Are:
You are an organized, detail-oriented professional who thrives in a fast-paced environment. You take pride in managing complex processes and ensuring that every detail is accounted for. You enjoy working collaboratively with teams and vendors, using your problem-solving skills to streamline workflows and enhance efficiency. With strong communication skills and a proactive mindset, you are committed to delivering high-quality results that support project success. The Project Coordinator is responsible for handling the operational and administrative aspects of projects, allowing Project Managers to focus on strategic execution and client relationships. This role involves managing backend processes, coordinating with vendors, and ensuring that project details are accurately documented and executed.
Role Overview:
The Project Coordinator is a key assistant role that supports Project Managers with administrative and operational tasks. This individual will focus on back-end activities such as working within our quoting software (OI), managing data in HubSpot, coordinating with manufacturers, and ensuring orders are accurately processed. This position is essential to freeing up Project Managers to focus on timelines, client communication, and overall project execution.
Key Responsibilities:
Administrative & Project Support
- Assist Project Managers, Designers, and EMLs in gathering and organizing information to gain customer approvals.
- Register our company with manufacturers for project registration purposes
- Prepare accurate and timely quotes within OI.
- Request quotes from manufacturers and compile pricing.
- Cross-reference manufacturer acknowledgments for accuracy.
System Management (OI & HubSpot)
- Enter and maintain project information in OI and HubSpot.
- Support Project Managers in updating and tracking project progress through these platforms.
- Upload key documents, communication records, and order status in HubSpot.
- Learn and adapt to new features and updates within both systems.
Requirements:
- Strong attention to detail and ability to manage multiple administrative tasks
- Excellent organizational and problem-solving skills.
- Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
- Enter and maintain project information in OI and HubSpot.
- Quick learner with the ability to adapt to new software platforms (OI, HubSpot).
- Effective communication skills and team collaboration.
- Ability to work independently and support a fast-paced team.
This is a 100% Remote work
Full time
Night shift
$5/hr
Preferred:
- Experience supporting project managers or operational teams in an administrative capacity.
- Exposure to FF&E, interior design, or K-12 educational environments.
- Familiarity with project quoting software platforms
- Comfortable learning and navigating construction documents, floorplans, and vendor communications.
- Demonstrated ability to handle multiple priorities in a deadline-driven environment.
To apply, please complete this form: APPLICATION FORM
Who You Are:
You are an organized, detail-oriented professional who thrives in a fast-paced environment. You take pride in managing complex processes and ensuring that every detail is accounted for. You enjoy working collaboratively with teams and vendors, using your problem-solving skills to streamline workflows and enhance efficiency. With strong communication skills and a proactive mindset, you are committed to delivering high-quality results that support project success. The Project Coordinator is responsible for handling the operational and administrative aspects of projects, allowing Project Managers to focus on strategic execution and client relationships. This role involves managing backend processes, coordinating with vendors, and ensuring that project details are accurately documented and executed.
Role Overview:
The Project Coordinator is a key assistant role that supports Project Managers with administrative and operational tasks. This individual will focus on back-end activities such as working within our quoting software (OI), managing data in HubSpot, coordinating with manufacturers, and ensuring orders are accurately processed. This position is essential to freeing up Project Managers to focus on timelines, client communication, and overall project execution.
Key Responsibilities:
Administrative & Project Support
- Assist Project Managers, Designers, and EMLs in gathering and organizing information to gain customer approvals.
- Register our company with manufacturers for project registration purposes
- Prepare accurate and timely quotes within OI.
- Request quotes from manufacturers and compile pricing.
- Cross-reference manufacturer acknowledgments for accuracy.
System Management (OI & HubSpot)
- Enter and maintain project information in OI and HubSpot.
- Support Project Managers in updating and tracking project progress through these platforms.
- Upload key documents, communication records, and order status in HubSpot.
- Learn and adapt to new features and updates within both systems.
Requirements:
- Strong attention to detail and ability to manage multiple administrative tasks
- Excellent organizational and problem-solving skills.
- Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
- Enter and maintain project information in OI and HubSpot.
- Quick learner with the ability to adapt to new software platforms (OI, HubSpot).
- Effective communication skills and team collaboration.
- Ability to work independently and support a fast-paced team.
This is a 100% Remote work
Full time
Night shift
$5/hr
Preferred:
- Experience supporting project managers or operational teams in an administrative capacity.
- Exposure to FF&E, interior design, or K-12 educational environments.
- Familiarity with project quoting software platforms
- Comfortable learning and navigating construction documents, floorplans, and vendor communications.
- Demonstrated ability to handle multiple priorities in a deadline-driven environment.
To apply, please complete this form: APPLICATION FORM