Talent Operations Specialist
Salary undisclosed
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Who We Are
Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers.
Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. As a global organization, we have offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila.
If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you.
AFS has received a number of prestigious industry awards, including:
As a Talent Operations Specialist on our People Enablement team, you'll directly impact the success of our talent acquisition efforts by ensuring the operational efficiency of all recruitment activities. From experienced hires to campus recruits and contingent staff, you will provide essential support across the entire recruitment lifecycle. Your oversight of critical processes such as background/fingerprint checks is fundamental to upholding our commitment to complaint hiring.
Work Environment
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Our Rewards
We offer a robust package of employee perks and benefits, including a market-leading salary with an annual bonus, 20 days of vacation leave plus regular and special non-working holidays, and a training and development budget. Our benefits also cover private health insurance for medical and dental, as well as life insurance. We emphasize work-life balance with flexible working hours, parental leave, a modern city center office, and a hybrid work schedule that allows for greater flexibility by partially working from home. Additional perks include monthly team lunch-outs, unlimited drinks and snacks, and company recognition & rewards.
EEO Statement
Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
Disability Statement
Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.
Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers.
Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. As a global organization, we have offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila.
If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you.
AFS has received a number of prestigious industry awards, including:
- 2021, 2020, 2019, and 2018 Best Wealth Management Company - presented by Fintech Breakthrough Awards
- 2021 Most Innovative Companies - presented by Fast Company
- 2021 Best API & Best Trading Technology - presented by Global Fintech Awards
As a Talent Operations Specialist on our People Enablement team, you'll directly impact the success of our talent acquisition efforts by ensuring the operational efficiency of all recruitment activities. From experienced hires to campus recruits and contingent staff, you will provide essential support across the entire recruitment lifecycle. Your oversight of critical processes such as background/fingerprint checks is fundamental to upholding our commitment to complaint hiring.
Work Environment
- This job operates in a hybrid 2x a week in an office environment.
- With occasional overlap with the US counterpart in Central Time
- Workday Management: Serve as a primary point of contact for Workday-related tasks within the Talent Acquisition function, including data entry, troubleshooting, and ensuring data accuracy and integrity.
- Background Screening & Verifications: Track and coordinate required health checks for our employees in the Philippines, ensuring compliance and maintaining accurate records. Manage background check and fingerprinting processes, including initiating checks, monitoring progress, and escalating any flagged results as needed.
- Recruitment Operations Support: Provide comprehensive operational support for all recruitment activities, including:
- Job Requisitions: Build job requisitions in Workday, ensuring accuracy and alignment with job architecture, partnering with HRBPs and the Compensation team as needed
- Interview Coordination: Support with interview scheduling, coordination and logistics while ensuring a positive experience for candidates and interviewers.
- Candidate Relationship Management: Maintain communication with candidates, providing updates and addressing inquiries as needed.
- Offer Management: Prepare and verify the accuracy of offer documents for approval within Workday or DocuSign.
- Contingent Workforce Management: Assist with processing contingent worker job requisitions, managing candidate submissions and interview processes with TPSAs, and completing onboarding paperwork.
- Document and Template Maintenance: Maintain and update document templates (offer letters, employment agreements, addendums) and message templates as needed.
- Administrative Support: Perform miscellaneous administrative tasks, such as maintaining recruitment records, updating the applicant tracking system, and supporting special projects and audit requests as needed.
- Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience) required.
- 2+ years of experience in talent acquisition operations, HR administration, or a related field.
- Experience with HRIS and applicant tracking systems (ATS) required (preferably Workday).
- Strong understanding of recruitment processes and best practices.
- Excellent organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Our Rewards
We offer a robust package of employee perks and benefits, including a market-leading salary with an annual bonus, 20 days of vacation leave plus regular and special non-working holidays, and a training and development budget. Our benefits also cover private health insurance for medical and dental, as well as life insurance. We emphasize work-life balance with flexible working hours, parental leave, a modern city center office, and a hybrid work schedule that allows for greater flexibility by partially working from home. Additional perks include monthly team lunch-outs, unlimited drinks and snacks, and company recognition & rewards.
EEO Statement
Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
Disability Statement
Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.
Who We Are
Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers.
Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. As a global organization, we have offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila.
If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you.
AFS has received a number of prestigious industry awards, including:
As a Talent Operations Specialist on our People Enablement team, you'll directly impact the success of our talent acquisition efforts by ensuring the operational efficiency of all recruitment activities. From experienced hires to campus recruits and contingent staff, you will provide essential support across the entire recruitment lifecycle. Your oversight of critical processes such as background/fingerprint checks is fundamental to upholding our commitment to complaint hiring.
Work Environment
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Our Rewards
We offer a robust package of employee perks and benefits, including a market-leading salary with an annual bonus, 20 days of vacation leave plus regular and special non-working holidays, and a training and development budget. Our benefits also cover private health insurance for medical and dental, as well as life insurance. We emphasize work-life balance with flexible working hours, parental leave, a modern city center office, and a hybrid work schedule that allows for greater flexibility by partially working from home. Additional perks include monthly team lunch-outs, unlimited drinks and snacks, and company recognition & rewards.
EEO Statement
Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
Disability Statement
Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.
Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers.
Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. As a global organization, we have offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila.
If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you.
AFS has received a number of prestigious industry awards, including:
- 2021, 2020, 2019, and 2018 Best Wealth Management Company - presented by Fintech Breakthrough Awards
- 2021 Most Innovative Companies - presented by Fast Company
- 2021 Best API & Best Trading Technology - presented by Global Fintech Awards
As a Talent Operations Specialist on our People Enablement team, you'll directly impact the success of our talent acquisition efforts by ensuring the operational efficiency of all recruitment activities. From experienced hires to campus recruits and contingent staff, you will provide essential support across the entire recruitment lifecycle. Your oversight of critical processes such as background/fingerprint checks is fundamental to upholding our commitment to complaint hiring.
Work Environment
- This job operates in a hybrid 2x a week in an office environment.
- With occasional overlap with the US counterpart in Central Time
- Workday Management: Serve as a primary point of contact for Workday-related tasks within the Talent Acquisition function, including data entry, troubleshooting, and ensuring data accuracy and integrity.
- Background Screening & Verifications: Track and coordinate required health checks for our employees in the Philippines, ensuring compliance and maintaining accurate records. Manage background check and fingerprinting processes, including initiating checks, monitoring progress, and escalating any flagged results as needed.
- Recruitment Operations Support: Provide comprehensive operational support for all recruitment activities, including:
- Job Requisitions: Build job requisitions in Workday, ensuring accuracy and alignment with job architecture, partnering with HRBPs and the Compensation team as needed
- Interview Coordination: Support with interview scheduling, coordination and logistics while ensuring a positive experience for candidates and interviewers.
- Candidate Relationship Management: Maintain communication with candidates, providing updates and addressing inquiries as needed.
- Offer Management: Prepare and verify the accuracy of offer documents for approval within Workday or DocuSign.
- Contingent Workforce Management: Assist with processing contingent worker job requisitions, managing candidate submissions and interview processes with TPSAs, and completing onboarding paperwork.
- Document and Template Maintenance: Maintain and update document templates (offer letters, employment agreements, addendums) and message templates as needed.
- Administrative Support: Perform miscellaneous administrative tasks, such as maintaining recruitment records, updating the applicant tracking system, and supporting special projects and audit requests as needed.
- Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience) required.
- 2+ years of experience in talent acquisition operations, HR administration, or a related field.
- Experience with HRIS and applicant tracking systems (ATS) required (preferably Workday).
- Strong understanding of recruitment processes and best practices.
- Excellent organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Our Rewards
We offer a robust package of employee perks and benefits, including a market-leading salary with an annual bonus, 20 days of vacation leave plus regular and special non-working holidays, and a training and development budget. Our benefits also cover private health insurance for medical and dental, as well as life insurance. We emphasize work-life balance with flexible working hours, parental leave, a modern city center office, and a hybrid work schedule that allows for greater flexibility by partially working from home. Additional perks include monthly team lunch-outs, unlimited drinks and snacks, and company recognition & rewards.
EEO Statement
Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
Disability Statement
Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.