HR Employee Relations Specialist
Job Summary:
The Employee Relations & Compliance Officer is responsible for managing employee discipline cases, handling grievances, maintaining positive employee relations, and ensuring full compliance with the Department of Labor and Employment (DOLE) regulations. This role safeguards both employee welfare and the organization’s interests through proactive engagement, clear policy enforcement, and adherence to labor laws and organizational values.
Key Responsibilities:
1. Employee Discipline
- Lead the administration of the company's code of conduct, disciplinary actions, and due process.
- Investigate employee misconduct, gather evidence, and recommend appropriate sanctions.
- Coordinate with department heads to ensure consistent application of disciplinary procedures.
- Draft and issue notices of violations, show-cause letters, and termination memos.
2. Employee Relations
- Act as the main point of contact for employee concerns, complaints, and interpersonal conflicts.
- Conduct one-on-one sessions, conflict mediation, and team interventions to promote harmony.
- Support managers in addressing employee morale, engagement, and productivity challenges.
- Monitor workplace climate and suggest improvements for employee satisfaction.
3. Grievance Handling
- Receive and log employee grievances, ensuring timely acknowledgment and processing.
- Facilitate grievance meetings and assist in resolution through fact-finding and dialogue.
- Ensure outcomes are documented and aligned with company policy and labor laws.
- Advise management on trends or recurring grievance themes to improve practices.
4. DOLE Compliance
- Ensure compliance with the Philippine Labor Code and DOLE issuances.
- Prepare and submit required reports (e.g., Rule 102, 13th-month pay, OSH reports).
- Represent the company during DOLE inspections, hearings, or labor audits.
- Educate management and employees about labor laws and updates from DOLE.
5. Policy and Documentation
- Assist in developing and updating HR policies related to discipline, grievance, and labor standards.
- Maintain confidential employee relations records and disciplinary case files.
- Support organizational audits and internal reviews by providing accurate HR documentation.
Job Summary:
The Employee Relations & Compliance Officer is responsible for managing employee discipline cases, handling grievances, maintaining positive employee relations, and ensuring full compliance with the Department of Labor and Employment (DOLE) regulations. This role safeguards both employee welfare and the organization’s interests through proactive engagement, clear policy enforcement, and adherence to labor laws and organizational values.
Key Responsibilities:
1. Employee Discipline
- Lead the administration of the company's code of conduct, disciplinary actions, and due process.
- Investigate employee misconduct, gather evidence, and recommend appropriate sanctions.
- Coordinate with department heads to ensure consistent application of disciplinary procedures.
- Draft and issue notices of violations, show-cause letters, and termination memos.
2. Employee Relations
- Act as the main point of contact for employee concerns, complaints, and interpersonal conflicts.
- Conduct one-on-one sessions, conflict mediation, and team interventions to promote harmony.
- Support managers in addressing employee morale, engagement, and productivity challenges.
- Monitor workplace climate and suggest improvements for employee satisfaction.
3. Grievance Handling
- Receive and log employee grievances, ensuring timely acknowledgment and processing.
- Facilitate grievance meetings and assist in resolution through fact-finding and dialogue.
- Ensure outcomes are documented and aligned with company policy and labor laws.
- Advise management on trends or recurring grievance themes to improve practices.
4. DOLE Compliance
- Ensure compliance with the Philippine Labor Code and DOLE issuances.
- Prepare and submit required reports (e.g., Rule 102, 13th-month pay, OSH reports).
- Represent the company during DOLE inspections, hearings, or labor audits.
- Educate management and employees about labor laws and updates from DOLE.
5. Policy and Documentation
- Assist in developing and updating HR policies related to discipline, grievance, and labor standards.
- Maintain confidential employee relations records and disciplinary case files.
- Support organizational audits and internal reviews by providing accurate HR documentation.