Administrative Bookkeeper (AU)

ADMINISTRATIVE BOOKKEEPER (AU)

Location: Clark, Pampanga

Shift: Monday to Friday, 7:00 AM to 4:00 PM PH Time

Arrangement: Onsite, Full Time

Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.

About this role…

We are seeking a highly organized and detail-oriented Administrative Assistant with a strong background in both administration and bookkeeping. This role requires a high level of communication and time management skills, and the ability to work independently with minimal supervision. The successful candidate will be proficient in various software systems and will play a key role in managing office systems, financial reporting, and client onboarding processes.

Key Responsibilities:

Administration & Office Management:

• Develop and maintain office systems, including data management and filing.
• Provide general administrative support to team members, including managing invoices, expenses, and billing.
• Handle basic bookkeeping tasks such as invoicing, processing staff expenses, and billing.
• File and retrieve corporate records, documents, and reports as required.
• Assist with meeting preparations, including handling meeting minutes when required.

Bookkeeping & Financial Reporting:

• Collate financial and tax reports.
• Manage lodgements of BAS, IAS, and other relevant compliance works.
• Provide ATO and ASIC correspondence in response to inquiries.

Client & Enquiry Management:

• Manage the client onboarding journey, including workflow and communications.
• Handle and screen enquiries and requests, assigning them to the appropriate team members.
• Deal with incoming emails and messages, ensuring timely and appropriate responses.

Systems & Software Utilization:

• Utilize and manage systems including Xero, Microsoft Office 365, Dext, Karbon Workflow Management Software, or similar.
• Update and maintain workflows, ensuring efficient office operations.

Scheduling & Communication:

• Organize meetings and manage workflow overviews.
• Prepare reports, emails, and other relevant documentation.
• Research, Marketing, & Social Media:
• Handle tasks related to research, marketing, and social media management as needed.

Qualifications:

• Minimum 2+ years of experience as an administrative assistant, with preference for Australian experience.
• Minimum 2+ years of experience in bookkeeping, with preference for Australian experience.
• High level of attention to detail and accuracy.
• Strong communication skills, both written and verbal.
• Excellent time management and organizational skills.
• Proficiency in process management.
• Ability to work independently with minimal supervision.
• Experience with systems such as Xero, Microsoft Office 365, Dext, Karbon Workflow Management Software, or similar.

Desirable Skills:

• Knowledge of Australian tax and compliance requirements.
• Familiarity with client onboarding processes and workflow management.

What’s in it for you?

· A competitive salary

· Health Insurance, and Life Insurance coverage

· 21 annual paid leaves

· Annual increase (Annual Performance Review)

· Tenure Recognition Program

· Access to certifications and courses from Ab2 Institute of Accounting

· 20+ options of free coffee and chocolate drinks

· Billiards, table tennis, or foosball in our breakout room

· Work-life balance and logging off on time for you to enjoy more personal time.

· A genuinely diverse, caring, supportive and high achieving team environment.

· Ongoing training, development and career progression opportunities

· Free & conveniently located onsite parking.

We live by our VALUES to cultivate and foster growth and innovation.

BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement. Vis

i

t us at: https://careers.toaglobal.com/