Executive Assistant

Cisive is a comprehensive background screening firm o ffering onboarding, drug testing, & risk mitigation solutions. We are a multinational, shared services company which recently opened its doors in the Philippines.

The Executive Assistant provides high-level administrative lead support to the members of the C-suite, as well as assist in office management activities in across our global sites.

This role will be working onsite and on a night shift schedule. Location of the office is in Quezon City.

Key Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the organization.
• Serves as a liaison to internal and external stakeholders.
• Arranges travel and accommodations for executives.
• Screen incoming requests and communications, delivers accurate messages, and responds to requests by gathering and providing information and referring non-routine calls and emails to the appropriate staff.
• Is available and responsive to emails/texts/phone calls, with contact outside normal business hours.
• Uses discretion, confidentiality, and good judgment to manage C-Level matters.
• Drafts and prepares correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
• Assists in preparing and managing presentations and decks.
• Manages Executive's contacts.
• Prepares expense reports.
• Represents the company and Executive in a positive light through great follow-through skills and sound judgment.
• Conserves the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Completes ad hoc projects as assigned.
• Maintains accurate and efficient files and records.
• Coordinate with account representatives and vendors for office supplies, invoice processing, equipment maintenance etc.
• Interact with building management on office related issues
• Ensure compliance with health and safety regulations and address facility-related concerns.
• Manage invoices, travel and expenses in Concur platform.
  
  

Education & Qualification Requirements

• Bachelor's degree holder (any four-year course)
• Three to five years of experience, preferably for a global organization
• Proven experience supporting c-suite and member of the board.
• Proficient in Microsoft Office Suite.
• Prior experience preparing presentation decks.
• Exceptional communication and people skills.
• Strong organizational and time-management abilities.
• Diligence and accuracy in all tasks.
• Problem-solving and multitasking skills.
• Adaptability, flexibility, and a willingness to learn.
• Professionalism and a cheerful outlook.
• Ability to work independently and collaboratively.
• Professional appearance and demeanor.
• Must work night shifts to support US markets.