The Best Executive Assistant for a Growing Construction Business

We are a growing construction company based in South Florida, and we are looking for a dedicated and detail-oriented Executive Assistant to support our leadership team. As a dynamic and fast-growing business, we need someone who can help manage daily operations, high-priority communications, and strategic tasks. If you're organized, proactive, and thrive in a fast-paced environment, we want YOU!

Job Description:
As the Executive Assistant, you will be responsible for providing high-level administrative and executive support to the owner. You will handle scheduling, client communications, document management, and help keep the company running smoothly by handling important day-to-day tasks. You will be the go-to person to ensure that the CEO can focus on growing the business and overseeing projects.

Soft Skills:
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Ability to prioritize tasks and manage time efficiently
Proactive and resourceful problem solver
Strong interpersonal skills with the ability to interact professionally with clients and tea m me mbers

Basic Skills:
Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides)
Strong calendar management skills
Ability to draft professional email s and communications
Fluent in English (both written and spoken)
Comfortable using communication tools (Slack, Zoom, Microsoft Teams)

Required Technical Skills and Experience:
At least 1 year of experience as an executive assistant, virtual assistant, or in a similar administrative role
Experience managing calendars, scheduling meetings, and organizing travel arrangements
Strong ability to manage email s, prioritizing urgent communications and responding on behalf of the executive
Experience in creating reports, presentations, and documents for business meetings
Familiarity with task management tools (e.g., Trello, Asana) and time tracking software

Desired Technical Skills and Experience:
Plus: Experience in the construction or real estate industry
Plus: Ability to help with light project management tasks or coordination
Plus: Ability to assist with research or business development tasks

Detailed Responsibilities:
Calendar Management: Coordinate and schedule meetings, appointments, and travel for the CEO, ensuring smooth time management and prioritization of tasks.
Communication Management: Handle high-level communications, draft professional email s, and respond to inquiries on behalf of the executive.

Document Management: Organize and maintain important documents, contracts, and files. Prepare meeting agendas, reports, and presentations for internal and external meetings.
Client and Vendor Liaison: Act as a point of contact between the executive and clients, vendors, or contractors, ensuring timely communication and smooth project coordination.

Task Coordination: Track and follow up on tasks assigned to different teams or contractors, ensuring project deadlines and deliverables are met.
Administrative Support: Manage invoices, track expenses, and assist with basic financial and reporting tasks when needed.
Other Strategic Support: Assist with business research, follow up on leads, or other tasks to help with business development as directed by the CEO.

Work Schedule and Holidays:
This is a part-time role with flexible hours. Some availability during U.S. business hours is required to handle urgent tasks and communication.

Salary:
$5 to $8 per hour, depending on experience.

Perks and Benefits:
Flexible work hours
Opportunity for career growth and development
Potential to take on additional responsibilities as the company grows
Career Potential:
As the business grows, there may be opportunities to manage larger projects, take on business development responsibilities, or transition into a full-time role with the company.

How to Apply:
Please email your resume and a cover letter with the subject line: [Your Last Name, First Name] The Best Executive Assistant. Applications without the exact subject line will not be considered.