Administrative Assistant

JOIN OUR TEAM!

Are you the one who thrives on collaboration, who believes in the power of teamwork to achieve extraordinary results? If the answer is yes, then we invite you to experience the difference of being part of Omada One!

At Omada One, we don't just work; we collaborate, innovate, and celebrate success as a team. We understand that true excellence is achieved through the collective efforts of dedicated individuals, and we are on the lookout for like-minded professionals who share our passion for collaboration and teamwork.

The Role

We are seeking a highly organized and detail-oriented Executive Assistant to join our team. The ideal candidate will be responsible for handling payroll, remittance, managing email/inbox, and maintaining an appointment/therapist tracker. This role requires excellent communication skills, a proactive approach, and the ability to manage multiple tasks efficiently.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Experience with Xero for financial reconciliation.
• Marketing experience, particularly on social media platforms.
• Proficiency in Premiere Pro for video editing.
• Familiarity with the backend of WIX for website management.
• Excellent written and verbal communication skills.
• Ability to conduct cold outreach and build professional relationships.
• Strong organizational and time-management skills.
• High level of initiative and ability to think outside the box.
• Experience in writing podcast posts and descriptions.
• Proficiency in appointment setting and calendar management.
• Ability to work independently and solve problems effectively

Responsibilities

• Payroll- matching timesheets with cliniko, issuing invoices.
• Instant reply of email (within 5 minutes in business hours)
• Data entry using outlook- excel and google workspace.
• Prepare and process remittances for various payments and maintain records of all remittance activities and prepare reports as needed.
• Manage and organize the executive’s email inbox, ensuring timely responses and prioritizing urgent matters.
• Filter and categorize emails, flagging important messages for the executive’s attention.
• Schedule and coordinate appointments for the executive and therapists.
• Maintain an up-to-date tracker for all appointments and ensure timely reminders.
• Coordinate with therapists to manage their schedules and availability.
• In a nutshell- the role entails payroll, remittance, manage email/inbox and appointment/therapist tracker.