Executive Administrative Assistant Office Manager

Accisystems focuses on automating law firms, innovating smarter systems, and engineering scalable growth for personal injury firms. We streamline, scale, and help firms dominate the market with our technology-driven solutions.

Accisystems is seeking a contract, remote Executive Administrative Assistant Manager. This role involves providing high-level administrative support to executives, managing office operations, overseeing communications, and assisting with legal, business, and marketing-related tasks. The ideal candidate will have a strong background in business administration and legal support.

• Provide executive-level administrative support to leadership.
• Manage day-to-day office operations, including scheduling, communications, and task delegation.
• Draft and review legal documents, memos, and correspondence as required.
• Conduct legal research to support firm operations and executive decision-making.
• Manage CRM systems, ensuring accurate data entry and client follow-up.
• Handle phone communications, including answering calls, scheduling appointments, and addressing inquiries.
• Support marketing and communication efforts, including managing email campaigns and creating marketing materials.
• Ensure confidentiality in handling sensitive information and maintain professional discretion.
• Coordinate with other departments to ensure smooth operations.

• Proficient in English (B2 minimum): Strong verbal and written communication skills in English are required.
• Law Degree Preferred: A law degree or equivalent legal education is highly desirable.
• Business Administration Experience: Proven experience in administrative roles, with a focus on office management and executive support.
• Legal Drafting and Research: Experience drafting legal documents and conducting legal research.
• CRM Experience: Proficient in using CRM systems to manage client interactions and follow-ups.
• Marketing and Communications: Experience in creating marketing materials and managing business communications.
• Technical Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
• Excellent Organizational Skills: Ability to multitask, prioritize, and manage time efficiently.
• Professionalism and Confidentiality: Maintain a high level of professionalism and discretion with sensitive information.

• Strong Phone Etiquette: Comfortable managing phone communications with clients and executives.
• Clerical Skills: Knowledge of basic office tasks such as filing, organizing, and document handling.
• Basic Accounting Principles (preferred but not required): Familiarity with financial processes such as invoicing and budgeting.

Note: This is a remote, contract position with flexible working hours. Ideal for professionals with experience in business administration and legal environments looking to contribute to the growth of a dynamic, tech-driven company.

• Interested candidates should submit their resume and cover letter to [email protected] with the subject line "Executive Administrative Assistant Manager Application - Accisystems."