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Executive Assistant / Operations Coordinator

Salary undisclosed

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About Us:
We have a growing facility maintenance and general contracting company. We're looking for an organized, proactive, and detail-oriented individual to assist our CEO in managing day-to-day operations, appointments, insurance, conferences, and other essential administrative tasks. This role is essential to help free up the CEO’s time for higher-level strategic decisions and growth efforts.

Key Responsibilities:
- Manage the CEO’s calendar, scheduling meetings, appointments, and conferences
- Coordinate and track insurance requirements for various projects and clients
- Assist in managing company relationships with clients, vendors, and partners
- Handle administrative tasks such as organizing files, preparing reports, and managing communications
- Provide support for event planning, including conferences and business meetings
- Assist with project coordination and tracking tasks to completion
- Perform general operations support as needed to help streamline processes

Requirements:
- Proven experience as an executive assistant, project manager, or operations coordinator
- Excellent organizational and multitasking skills
- Strong communication skills, both written and verbal
- Ability to manage multiple tasks, priorities, and deadlines
- Proficiency in MS Office, Google Workspace, and project management tools (e.g., Asana, Trello)
- Understanding of basic insurance and contract management is a plus
- Ability to work independently and anticipate the needs of the CEO


How to Apply:
Please send your resume and a brief video explaining why you’re the perfect fit for this role.