Accounting Supervisor
Salary undisclosed
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FILINVEST COMPANY: SHAREPRO, INC.
The Accounting Supervisor Receivables is in-charge of overseeing SPI Finances billing and collection process. Duties involve monitoring of all contracts and ensuring all are being billed. He/she is responsible for ensuring that SOAs, ORs and RFPs are reviewed, validated and sent within SLAs. He/she shall be involved in monitoring all outstanding receivables and ensure all collections are credited in companys account. He/she is responsible on preparing and sending weekly/monthly standard Billing and Collection reports. The person will also handle assigned general accounting and financial reporting functions and other tasks that may be assigned from time to time.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
The Accounting Supervisor Receivables is in-charge of overseeing SPI Finances billing and collection process. Duties involve monitoring of all contracts and ensuring all are being billed. He/she is responsible for ensuring that SOAs, ORs and RFPs are reviewed, validated and sent within SLAs. He/she shall be involved in monitoring all outstanding receivables and ensure all collections are credited in companys account. He/she is responsible on preparing and sending weekly/monthly standard Billing and Collection reports. The person will also handle assigned general accounting and financial reporting functions and other tasks that may be assigned from time to time.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
- Receivables Management
- Monitors all contracts due for billing, reviews contract details/payment terms and establish monitoring file for Service Agreement/Job Order Forms aligned with PMO/Survey/other departments.
- Reviews all Statement of Accounts prepared by AR Assistants before sending to clients and ensures all are sent within within established turnaround times/SLAs.
- Reviews all RFPs prepared by AR Assistants with appropriate attachments in support of the billings and ensures all are checked and validated before sending to clients.
- Receives and answers queries from customers and inform them of the adjustments and other matters affecting their account as necessary.
- Coordinates customer concerns with respective parties in order to respond to queries and clarifications.
- Reviews monitoring files maintained by AR Assistants for all service types (Technical, SCM, etc.)
- Prepares and submits Billing and Collection Report to management including collection issues for resolution on a weekly basis.
- Prepares and submits Aging of Receivables, AR Roll-forward and Summary of Receivables per Entity/Project on a weekly basis.
- Review of completeness of recorded revenue by AR Assistants on a monthly basis.
- Works with Finance Manager in having a fully integrated billing & collection system.
- Monitors all collections credited in companys account on a weekly basis and ensures all have corresponding ORs and ARs before cut-off.
- Ensures all ORs and ARs are issued within established turnaround time/SLAs.
- Ensures all payments are correctly applied to clients/employees debtor accounts in the Accounting System.
- Prepares monthly Cash Receipts Reconciliation Report to ensure correctness and completeness of Output VAT and CWT recording on a monthly basis.
- Ensures all payments have corresponding BIR 2307 and maintains 100% compliance in BIR 2307 filing.
- Ensures completeness and proper archiving of accountable forms issued.
- Define SLAs for Billing and Collection process.
- Assists in the preparation of process manuals for Billing and Collection process.
- Sets up all billable projects in the Accounting System for billing and collection purposes and to generate complete and accurate data for financial reports.
- Ensures proper documentation before posting transactions in Accounting System.
- Reviews journal vouchers prepared by AR Assistants on assigned accounts to adjust entries and ensures that all transactions are correctly recorded in the books.
- Reviews monitoring files prepared by AR Assistants in preparing assigned reports such as Revenue per Department, Official Receipts Monitoring for month-end closing purposes.
- Assists the Finance Manager in the preparation of monthly financial and management reports.
- Ensures AR Teams maintenance regarding cleanliness and security of all files and documents, especially confidential ones, equipment and its peripherals, and the Finance office as a whole.
- Checks and arranges AR documents for Finance Manager's signature and return or advise AR Assistants of the documents once signed.
- Assists the Finance Manager in preparation of various presentation materials, and to make reservations for rooms, snacks, projector, chairs, boards and supplies, as needed.
- Graduate of Bachelor of Science in Accountancy (preferably CPA)
- At least 3 year of related work experience in billing and collections or receivables processing
- Preferably with experience in general accounting
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