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Role Summary
Our client is looking for an Office Manager to join their team. The ideal candidate is someone who thinks dynamically, can think creatively, contributes fresh perspectives, and is instrumental in driving operational excellence and fostering a culture of innovation within the company.
WORK SCHEDULE: TBD (Australian Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
Essential Functions
Our client is looking for an Office Manager to join their team. The ideal candidate is someone who thinks dynamically, can think creatively, contributes fresh perspectives, and is instrumental in driving operational excellence and fostering a culture of innovation within the company.
WORK SCHEDULE: TBD (Australian Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
Essential Functions
- Standardize procedures and streamline onboarding processes to eliminate inefficiencies
- Document and optimize office workflows, identifying opportunities for automation using suitable apps
- Generate analytical reports and manage key performance indicators (KPIs) across the organization
- Collaborate with AI technologies and stay updated on industry trends to enhance office efficiency
- Provide Finance and HR support, ensuring compliance with policies and regulations
- Handle diary management for the Director and accountants
- Handle ASIC corporate affairs
- Manage debtor maintenance
- Coordinate client events
- Engage with clients and build integral relationships internally and externally
- Assist with the onboarding of new clients and employees
- Ensure the office is compliant with WHS, building management, and security requirements
- Manage all IT issues and new equipment
- Attend to client calls and inquiries
- Perform ad-hoc administrative tasks as needed to maintain smooth operations
- Participate in, nurture, and promote a healthy organizational culture
- A bachelor’s degree in the related field is preferred
- Must have Australian tax accounting experience
- 3+ years of experience in an Executive Assistant/Office Manager or client relations role
- Financial/professional services experience preferred
- IT literate and proficient in Microsoft Office, Excel, Outlook, and Teams
- Able to take care and pride in their presentation
- Excellent communication skills
- Attention to detail and a high level of accuracy
- Excellent people and organizational skills
- Experience in a multi-client environment
- Ability to function in an autonomous environment—independent worker, self-directed
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