Document Controller

Job Overview:
We seek an experienced Senior Document Controller to manage, organize, and oversee all company documents and records. The ideal candidate will have exceptional organizational skills, a high attention to detail, and extensive experience in managing digital and physical documentation for service-based businesses. You will ensure compliance, accuracy, and proper distribution of documents, supporting operational efficiency and regulatory requirements.

Key Responsibilities:

• Manage and control all company operations, projects, and regulatory compliance documentation.
• Develop and maintain a comprehensive document control system, ensuring all documents are up-to-date, accurate, and properly categorized.
• Oversee document distribution, tracking, and retrieval to ensure accessibility and security.
• Ensure all documents comply with internal and external standards and regulations, particularly for tree service and environmental guidelines.
• Collaborate with departments to develop document management protocols and standards.
• Implement and manage digital document control systems, ensuring ease of access and security.
• Monitor document control metrics and adjust procedures to improve efficiency.
• Conduct regular audits of documentation and record-keeping systems to ensure compliance and best practices.
• Train staff on proper document control procedures and tools, ensuring company-wide adherence to standards.
• Assist with administrative tasks related to document processing, including reporting and record maintenance.

Qualifications:

• 5+ years of experience as a Document Controller or in a similar role, preferably in a service-based or construction industry.
• Expertise in both physical and digital document control systems.
• Familiarity with industry standards for document management and regulatory compliance.
• Strong knowledge of document management software (e.g., SharePoint).
• Exceptional organizational and time management skills, with a keen attention to detail.
• Ability to work independently and as part of a team to meet deadlines and maintain high levels of accuracy.
• Strong communication skills to ensure transparent, effective collaboration across departments.
• Experience with file audits and implementing document control procedures.

Preferred Qualifications:

• Experience in the tree service, landscaping, or construction industries.
• Familiarity with environmental regulations and safety standards relevant to the tree care industry.
• Experience working with CRM and project management tools to integrate document management processes.

What We Offer:

• Competitive salary based on experience
• Flexible working hours with potential remote options
• Health and wellness benefits
• A supportive, team-focused environment
• Opportunities for career advancement within a growing company

How to Apply:
Submit your resume and cover letter to [email protected], detailing your experience and why you would be an excellent fit for the Senior Document Controller role at West Coast Tree Service.

Time Doctor is used for time tracking.

West Coast Tree Service is an equal-opportunity employer and encourages candidates from all backgrounds to apply.

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