Administrative Assistant

Administrative Assistant – Work from Home!

Australian Art Company looking

for a full-time Filipino Administrative Assistant.

Summary

· Administrative Assistant to support the Company Director

· Permanent job 40 hours a week, $5 USD/hour

· Variety of work both in the wholesaling and retail side of our business

What does an administrative assistant do?

Within 3 – 6 months you’ll be trained and performing the following tasks:-

• PA Work - Providing general assistance to the Director
• Emails – Managing and responding to emails in a professional manner, sending out collaboration requestions, contacting retailers for the distribution of David hart products and contacting commercial developments & refurbishments for wholesaling David Hart reproductions
• Art appraisals & valuations - Handling inquiries, invoicing and creating certificates related to appraisals and valuations.
• Book submissions - Assisting in submitting books for publication on Amazon and other retailers
• Data Management – building new stock into our Art Galleria Inventory
• Photoshop work – cropping, inserting and building images to display on our website
• Website Management - Monitoring daily sales to manage website inventory and uploading new stock
• Maintain Invoicing -Tracking and invoicing for SMSF storage and insurance coverage and sourcing new business opportunities for SMSF storage.
• Rewards Program - Managing and building our David Hart Reward Program
• Monthly Newsletters - Composing and distributing monthly newsletters.
• Graphic Design – This is not essential, but depending on skill set, contributing to the design and development of a range of products, including clothing and accessories featuring David Hart designs would be ideal.

Why work for David Hart?

· We’re nice - Friendly and supportive. We’ve seen that many overseas companies treat their Filipino staff like second-class citizens. We don’t!. You’ll work directly with the Australian owners of this family-run business.

· Lots of variety & learning – We are innovative, and you’ll regularly be exposed to lots of new challenges where you’ll learn both general skills and the details of the art industry.

· Your job matters - this role makes a huge difference to the company and you’ll be acknowledged when you do good work.

· Your ideas matter - we are always open to new ways of doing things and welcome new ideas.

· Work from home - there’s no middleman, you’ll work directly for us from home.

· Long-term role – We are looking for someone who is looking for a long-term role that can grow together with our business.

What skills do I need?

1. Strong administrative skills – We need someone with strong experience in administration, is well organised and has attention to detail.

2. Organised – highly organised, proactive and able to multitask effectively is important.

3. Communications Skills - Excellent communication skills, both written and verbal is important for this role.

4. Speaks English Clearly & Confidently – Conversing with the Director and conversing directly to clients requires confidence and clarity.

5. Fast Computer Operator - The ability to type quickly and use applications at speed is important.

6. Emotional Resilience – It is important to maintain a professional and friendly disposition with no tendency to fall apart under pressure.

7. Bookeeping - it would be nice to have (but not necessary) some basic experience with bookkeeping and working with Zero.

8. Photoshop & Indesign – it would be nice to have some basic experience with these programs and would be a great advantage if you do but you must be able to learn if you don’t have any experience.

9. Microsoft Excel & Word – proficiency with both these programs is an advantage.

Wage & Working Hours?

We are looking for someone to work 40 hours per week, 9 am – 5 pm Brisbane time. These times can be adjusted if necessary. The job is for an immediate start, but I am happy for the right applicant to work out their notice period with their current employer.

Proposed Salary

· Start $5.00 USD per hour

· Potential raise based on high performance $5.50 USD per hour

Mandatory Criteria

This must be your primary source of income. Any additional work you do must not interfere with this job.

Who is David Hart?

David Hart is a renowned Australian artist celebrated for his unique artistic vision. Our business (Fine Art Investments Pty Ltd T/A David Hart Galleries) manages both the manufacturing, wholesaling and retail aspects of David's work, ensuring that his creations are represented to the highest standards.

We operate an art gallery that showcases and sells David's artwork, while also overseeing the production of related merchandise. Our goal is to promote David's artistic legacy and make his work accessible to a wider audience, fostering a deeper appreciation for his contributions to the art world.

David’s wife, Christine, is the Director of the company, and you would be working directly with her on a daily basis.

See: https://davidhart.com.au for more information

We have been operating this business since 1992 (32 years) and have been working in the art industry for 37 years. If the applicant is the right fit for us, we are looking at long-term employment. We encourage you to apply if you are passionate about supporting a creative team and have the skills to thrive in a dynamic environment.

How to Apply and Hiring Process?

Please send your CV and a cover letter confirming your ability to work full-time to [email protected]. If this is approved, you will be asked to complete screening activity 1.

Screening Activity 1

You will then be sent a link to fill in a questionnaire within 48 hours. This is for us to understand your background. If this screening is approved, then you will be asked to proceed to screening activity 2.

Screening Activity 2

You will be asked to submit a video of yourself answering a few questions.

Interview

• If screening activity 2 is successful, then an online interview will be requested.