Executive Assistant

We are currently looking for an organized and proactive OFFICE ASSISTANT to join the Manila office.

The successful candidate will be central to the smooth running of our office and will provide comprehensive support to the CEO. This dual role requires a unique blend of administrative, communication, and managerial skills along with the ability to handle confidential information with discretion

Responsibilities:

• Oversee administrative functions to ensure efficient and consistent operations as the organization scales.
• Organize office operations, such as maintaining the inventory of office supplies, equipment, and managing third-party service providers.
• Create and maintain organized filing systems for important company and executive documents.
• Act as the point of contact between executives, employees, clients, and other external partners.
• Handle confidential information with discretion and maintain the security of the CEO’s records and files.
• Liaise with HR to assist in the onboarding process of new hires and ensure a smooth introduction to the company.
• Support the preparation and coordination of meetings, including gathering necessary materials; coordinate daily calendars of the CEO, plan appointments, and events, and make travel arrangements to ensure optimal time management.
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
• Assist in supervising Office Assistants (Drivers or Messengers) schedules.
• Provide general support to visitors and assist in creating a welcoming office environment.

Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.
• Experience in an administrative/assistant role reporting directly to upper management.
• Strong organizational, project management, and problem-solving skills.
• Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
• Proficient in Microsoft Office Suite and comfortable learning new software and systems.
• Strong written and verbal communication skills (both Tagalog and English).
• Ability to handle confidential information with discretion.
• Must be able to multitask and prioritize work effectively.

We are on the lookout for a dynamic individual who brings energy and a can-do attitude to our team, rather than years of experience.