Administrative Assistant Event Coordinator

The Event Administrative Coordinator will plan and organize conferences, meetings, and events for the Company. The responsibilities involve coordinating all aspects of events coordination such as logistics, attendee, speaker and execution.

Responsibilities

• Conducts interviews
• Implement onboarding training
• Evaluate employee performance
• Schedule the President calendar
• Assist in the training
• Prepare the training report
• Coordinate all logistical aspects of the conference and event, including but not limited to, room/space reservations, accommodations, transportation, facilities arrangements, technical arrangements, and catering services, supporting planning meetings
• Manage conference and event registrations and ensure effective communication of all event logistics with attendees and other stakeholders
• Correspond with conference and event speakers and other key stakeholders including but not limited to logistics, event details, presentation, technical requirements, and expectations
• Manage conference and event operations on the day of such as setup, breakdown, coordinating with vendors, and supporting attendees and speakers
• Assist with conference and event data tracking and reporting needs

Qualifications

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• Graduate of Bachelor’s degree in Hotel Management, Education, Business Administration or a related field is preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Sheets
• Experience coordinating conferences, events and/or programs
• Ability to prioritize and manage multiple projects simultaneously
• Strong organizational skills with the ability to manage time effectively and prioritize tasks
• Excellent verbal and written communication skills, demonstrating professionalism and attention to detail.
• Ability to work independently, show initiative, and maintain confidentiality
• Hybrid set-up, reliable home office setup, stable internet connection, and be willing to work overtime or weekends (event)
• Available to travel