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This is a remote position.
Philippine-Based Filipino Applicants Only
IMPORTANT: You must have experience in high volume capacity and fast pacing environment.
An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated Virtual Admin Assistant.
Reporting to the Director and working with direction from the team you will be a self-starting, highly organized, and experienced Virtual Assistant.
Candidates must have an incredible eye for detail and be efficient with data entry – you will have great Excel and PowerPoint skills and understand the importance of quality assurance within your role.
Administration & Support
You will be responsible for the following:
Overview of work to be completed:
Philippine-Based Filipino Applicants Only
IMPORTANT: You must have experience in high volume capacity and fast pacing environment.
An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated Virtual Admin Assistant.
Reporting to the Director and working with direction from the team you will be a self-starting, highly organized, and experienced Virtual Assistant.
Candidates must have an incredible eye for detail and be efficient with data entry – you will have great Excel and PowerPoint skills and understand the importance of quality assurance within your role.
Administration & Support
You will be responsible for the following:
Overview of work to be completed:
- Daily management of client reporting/clippings in both Excel and PowerPoint formats
- Checking media monitors and updating reports daily – including media social coverage e.g. 7News Facebook, News.com.au X, Mamamia Instagram etc.
- Manually adding all details to reports including date of coverage, outlet, headline, product featured, ad value/pr value, reach etc.
- Clipping all coverage into PowerPoint document
- Sorting coverage into relevant campaign sections within the report
- Downloading/renaming/saving media files to DropBox folders.
- Finalization of end-of-month reports including overall monthly statistics e.g. ROI, total clips etc.
- Serve as the central point of contact for communications to the Managing Partner
- CRM management, data entry, sales pipeline management
- Updating contacts on the CRM (Scoro)
- Manage multiple calendars, emails, calls, and meetings
- Collection of databases on the website
- Updating File notes
- Proposal and Document preparation from templates
- Encode and update matter details in the client’s file management system
- Draft various emails and letters using client templates
- Update terms and conditions of contracts
- Other General administrative duties
- Degree qualified (+)
- Minimum of 2 years of experience
- Excellent communication skills, both verbal and written
- Proactive, results-driven, and efficient
- Highly organized and process-oriented
- Experience in data entry, document creation, and general admin within a related industry (+)
- Microsoft Office (Word, Excel, and PowerPoint)
- Experience in using various software including:
- CRM
- Strong task and time management skills
- Great attention to detail
- Ability to take feedback and action edits fast
- Monthly Salary: Php30,000
- Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
- You will be paid extra for overtime and Philippines public holidays
- Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
- 13th Month Pay after 30 days
- Laptop provided after 30 days
- Permanent work-from-home role.
- You will have to use your own internet.
- Annual Appraisal
- SHIFT TIMES: 8AM to 5PM Philippine time, Monday to Friday
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