Executive Assistant | ISTA Solutions

Full Time, onsite
ISTA SOLUTIONS
Makati, Philippines

Salary undisclosed

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ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced EXECUTIVE ASSISTANT to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Roles and Responsibilities:

Provide high-level executive support to the company's Country Head
Manage professional and personal scheduling for Country Head
Proactively manage incoming and outgoing communications within the Country Head's Office, liaising on behalf of the Country Head when required
Coordinate executive management meetings including preparation, documentation and follow through/closed loop
Build strong relationships with a diverse range of stakeholders both internal and external
Coordinate, network, and develop relations and connections with external entities and personalities as may be required to further the business interests of the company
Manage all travel logistics, including accommodation, activities, and transportation bookings as requested by the Country Head
Organization of key events and activities, as required
Provide administrative support and assistance with other duties as required by the Country Head

Requirements

Amenable working in Makati and Mandaluyong
Amenable to working on night shift or on shifting schedules
Minimum of 1-2 years experience as an EA in a fast-paced, high-volume environment. BPO experience is an advantage
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat
Excellent communication skills, spoken and written, adapting across a wide range of stakeholders
Self-starter, has initiative, can work independently and highly organized
Amicable, with pleasing personality; yet assertive, can build strong relations
With high level understanding of taking ownership
Discreet and can maintaing confidentiality and handling of sensitive information
Has great sense of integrity
Has high attention to details with an uncompromising focus on output quality