Executive Assistant - Accounts Payable Expert (ZR_17378_JOB)

Client Overview: We are a dynamic, fast-growing SaaS company that streamlines, automates and protects Accounts Payable. Just as your bank provides always on risk protection for your credit card, we provide a similar level of security to help businesses protect their B2B payments from fraud, errors and mistakes.

Our specialized Accounts Payable software integrates with leading business ERP systems like SYSPRO, Acumatica, MYOB, and EPICOR to help clients make their AP process more streamlined, automated and secure.

We have a rapidly growing client base, so you are about to board the rocket ship at the right time. This is an opportunity to make a real impact and with your help we can support more businesses digitize their existing operations with enhanced automation and security.

The Role: We are looking for a talented, passionate, and motivated individual to join our team as an Executive Assistant to support leaders in HR/Operations, Customer Success, and Tech. You will play a critical role in assisting our teams with administrative projects and setting them up for success.

This role requires exceptional multitasking skills, the ability to work autonomously and collaboratively, and handle sensitive and confidential information with utmost discretion. The ideal candidate will have a proven track record of supporting high-level executives, managing complex administrative tasks, and effectively communicating with internal and external stakeholders.

Work Schedule

• 40 hours per week
• Monday - Friday, 8am to 5pm AEST with 1 hour unpaid break.
  
  

Responsibilities

• Act as a gatekeeper, screening calls and emails, responding to or redirecting inquiries as necessary and ensuring urgent matters are promptly addressed.
• Manage complex schedules, including arranging and coordinating meetings, conference calls, and international travel itineraries, while considering time zone differences
• Prepare and organize documents, presentations, and correspondence for meetings, ensuring accuracy, professionalism, and adherence to established formats and protocols.
• Conduct research, gather information, and compile reports on specific topics to support decision-making processes.
• Liaise with internal and external stakeholders, including clients, partners, representing the executives professionally and maintaining strong working relationships.
• Coordinate and prioritize multiple projects simultaneously, following up on action items and monitoring progress to ensure timely completion.
  
  

Requirements

• Proven experience (5+ years) as an Executive Assistant supporting high-level executives, preferably within a fast-paced and dynamic environment.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong written and verbal communication skills, with the ability to communicate professionally and confidently at various levels of the organization.
• Excellent interpersonal skills, with the ability to build and maintain relationships with internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong attention to detail and the ability to produce accurate and error-free work under tight deadlines.
• Adaptability and resourcefulness in managing unexpected changes and challenges
• Strong collaborator with an attitude embracing growth, hands-on execution, adaptability, and the scale-up spirit.