Virtual Assistant Position - Wedding Photography Business

We're seeking an experienced Virtual Assistant to join our wedding photography team in a remote position. Working 15-30 hours per week, you'll play a key role in managing our daily operations and helping our business grow.

Your Role
You'll be responsible for keeping our business running efficiently through email management, scheduling, and project coordination. You will also be helping manage the owner's daily and weekly calender, helping with executive assitant tasks to proactively help keep me on track, prepared for my day, and upcoming deadlines. Using tools like Asana, Canva, Whatsapp and ConvertKit, you'll handle everything from creating professional documents to managing customer communications and processing invoices.

What Makes This Position Unique
Independence and problem-solving are at the heart of this role. When presented with a task, you'll research solutions, develop thoughtful approaches, and implement them with minimal guidance. While you'll attend weekly tea m me etings and maintain regular communication, you'll primarily work independently to achieve your goals.

Performance Expectations
This fast-paced position requires exceptional time management skills and the ability to consistently meet deadlines. You'll be managing multiple projects simultaneously while maintaining attention to detail under pressure. Meeting deadlines isn't just important—it's essential, as our business operates on time-sensitive deliverables for our clients' wedding days.

Required Experience and Skills
A minimum of two years of full-time Virtual Assistant experience working with English-speaking clients is essential for this role - this requirement is non-negotiable. Knowledge of the wedding industry is highly valuable. You must be proficient in:

Google Workspace (Gmail, Drive, Calendar, Docs)
Asana
Canva
ConvertKit
Written and verbal communication in English

Your Working Style
The ideal candidate is naturally proactive, detail-focused, and skilled at anticipating needs before they arise. You thrive in fast-paced environments, excel at prioritizing tasks, and can smoothly adjust to changing priorities while maintaining high-quality work. Most importantly, you're an independent thinker who takes initiative while keeping clear lines of communication open.

Important Details
Available during business hours (10:30 AM - 6:30 PM PST)
Reliable high-speed internet connection required
Weekly tea m me etings mandatory
Regular communication throughout the day expected

Compensation: Starting salary is $3.5CAD per hour during the 90-day probationary period. Upon successful completion and based on performance, candidates may be eligible for an increase to $5CAD per hour. The successful applicant will be a vital partner in the business, with opportunities for additional hours and increased compensation based on performance and tenure with the company.


How to Apply
Please send your resume and a brief cover letter explaining why you'd be an excellent fit for this position to [email protected] . To demonstrate your attention to detail, please include the phrase "Pacific Sunsets" as the first line of your application email . Applications that don't include this phrase or don't meet the minimum two years of full-time VA experience with English-speaking clients will not be considered.