Executive Assistant to the General Manager

Position Overview

The position is responsible in handling administrative tasks such as managing schedules, coordinating meetings, and preparing reports. They may also assist with project management, communication with stakeholders, and maintaining organizational systems. Strong organizational skills, discretion, and proficiency in office software are essential.

Responsibilities

• Scheduling meetings and appointments, prioritizing conflicts.
• Acting as a liaison between the General Manager and internal/external contacts.
• Preparing reports, presentations, and correspondence.
• Arranging travel itineraries and accommodations.
• Organizing agendas, taking minutes, and following up on action items.
• Supporting special projects and initiatives as needed.
• Assisting with regional reports.
• Handling sensitive information with discretion.
• Overseeing office supplies and maintaining office organization.
• Requisition for Executive Office requirements.
• Be a willing team worker at all times. Accept and perform special assignments within or outside his department as requested by his Immediate Superior.
• Keep abreast of all company policies and code of conduct by reading and understanding all guidelines issued pertaining to such matters; and performing such duties and functions as specified in the guidelines.
  
  
  

Qualifications

• Preferably in business administration, management, communication, or a related field.
• 3-5 years in an administrative support role, ideally at the executive level.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with communication platforms.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• High level of accuracy in documentation and communication.
• Proactive approach to identifying issues and developing solutions.
• Ability to handle sensitive information responsibly.
• Excellent verbal and written communication skills.
• Ability to build rapport with stakeholders at all levels.
• Efficiently manage time and resources.
• Flexibility to adapt to changing priorities and environments.
• Must be willing to relocate to Palawan.