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Program Assistant

Salary undisclosed

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Duties And Responsibilities
  • Administrative and Logistical Support for all five centers under Gokongwei Brothers School of Education and Learning Design
  • Program assistance for the Centers’ training and development courses offered online or onsite to the University and other partner institutions
  • Creates registration and evaluation materials for center programs, tracking participants’ registration and evaluation responses
  • Responds to email inquiries, replying to participants’ concerns and trouble-shooting program issues.
  • Maintains participants’ records and files
  • Arranges logistics for program talks, webinars and training activities of the centers
  • Manages Zoom rooms, mans / facilitates virtual breakout rooms for webinars
  • Prepares certificates and badges for participants and sends these out to completers.
  • Prepares of end-of-program reports to be submitted to respective partner institutions and government agencies involved.

Other Duties And Responsibilities
  • Coordinates with government agencies and partner institutions
  • Serves as liaison between centers and institutional partners or government agencies
  • Assists the center directors in the preparation and filing of incoming/outgoing correspondences
  • Receives and transmits documents/letters, papers, and projects for the directors of the five centers
  • Maintains the email inboxes of the five centers, replies to incoming messages and follows up on pending matters
  • Keeps and updates records of each center’s programs and its participants
  • Serves as project assistant in the development of new online courses
  • Research - Assists faculty in finding related literature and other resources on them course topic.
  • Copyright review - Reviews all course materials and validates that there are no copyright violations.
  • Style review - Reviews and edits in course narratives in terms of grammar and punctuation.
  • Citation review - Reviews course narratives and ensures that proper in-text citation and bibliography are provided, following the APA format.

Fiscal Duties And Responsibilities
  • Prepares requests for petty cash vouchers, orders for check, budget transfer, liquidation reports for center related programs.
  • Prepares billing statements, invoices and payment orders as needed by the centers
  • Files and submits requests on the Central Accounting Office Payments System (CPS) as Originator for centers
  • Maintains and monitors accurate ledgers of office revenue, expenditures and budgets.
  • Assists in preparing the yearly budget proposal for the five centers

Minimum Qualifications

Education and Experience Requirements:

  • Bachelor’s Degree, preferably in management, education, communication or other similar tracks
  • Experience : At least 3 years administrative work experience
  • Familiarity with MS Office applications, Canvas LMS, Google Drive, Zoom, Google Meet and various online communication tools
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