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Administrative Assistant / Book Keeper

Salary undisclosed

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Admin/Bookkeeper

Position Overview: As the Office Manager for the company, you’ll play a critical role in the administrative and financial operations of the business. Your experience in managing day-to-day office functions, combined with your knowledge of accounting systems and processes, will help streamline our operations and support the manufacturing side of our businesses.

Key Responsibilities:
• Oversee office administration and ensure seamless day-to-day operations.
• Manage accounts payable, accounts receivable, and payroll using Xero.
• Reconcile accounts and ensure all financial records are accurate and up to date.
• Have a sound knowledge and understanding of ERP software
• Coordinate with the manufacturing team on invoicing and payments related to boat-building projects.
• Handle financial reporting and assist with budget tracking.
• Organise schedules, meetings, and travel arrangements for senior management.
• Maintain supplier relationships and manage orders for production.
• Ensure compliance with company policies and handle internal communications.
• Support HR functions such as recruitment, onboarding, and employee relations.
• Handle all correspondence, email s, and phone calls in a professional manner.
• Maintain filing systems and ensure all records are properly documented.

Qualifications & Experience:
• Proven experience as an Office Manager in a manufacturing or related environment.
• Strong knowledge of Xero accounting software and experience with accounts payable, accounts receivable, payroll, and reconciling accounts.
• Excellent organisational and multitasking skills with the ability to manage both administrative and financial tasks.
• Strong communication skills, both written and verbal.
• Experience in financial reporting and budget management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and handle a fast-paced, dynamic work environment.
• An understanding of the boat-building or manufacturing industry is highly regarded.