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Administrative Assistant

  • Full Time, onsite
  • The Ortus Club - Executive Knowledge Sharing
  • Taguig, Philippines
Salary undisclosed

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About us

The Ortus Club is a B2B marketing company specialised in virtual and in-person knowledge-sharing discussions. We run approximately 50 events a month for our clients and help them create environments that can start meaningful business relationships, globally.

We are a young, multicultural team, scattered around the world but with our biggest office being in BGC, Philippines. We encourage you to take a look at our Meet the Team section on our Careers page!

The Role

The Ortus Club is seeking an ambitious and resourceful Administrative Assistant to join our dynamic team and play a pivotal role in supporting our top-level executives. As an Administrative Assistant, you will work closely with one of our managing partners, providing high-level administrative assistance and contributing to the smooth operation of our organization.

Responsibilities:

  • Efficiently manage calendars, coordinating meetings, appointments, and travel logistics.
  • Provide detailed daily and hourly schedule updates.
  • Prioritize and handle time-sensitive issues, ensuring prompt follow-up.
  • Serve as a reliable liaison between the managing partner, Ortus Club team members, and the public, screening calls and visitors.
  • Take charge of travel arrangements, including flights, accommodation, and ground transportation.
  • Organize departmental meetings, prepare agendas, and contribute to meeting notes.
  • Manage email inboxes, draft routine correspondence, and assist in presentation development.
  • Execute special projects and embrace additional duties as assigned.
  • Streamline and manage files, ensuring organizational efficiency.
  • Execute errands as requested.

Qualifications:

  • 2-3 years of experience
  • Bachelor’s degree from a leading university
  • Fluency in English
  • Excellent presentation and communication skills
  • Fast learner and keen attention to detail
  • Capacity to adapt to different environments and out-of-the-box situations
  • Impeccable work ethic and high level of energy
  • Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively