Executive Assistant

About Infinit-O: As a top Business Process Optimization solutions provider we partner with the world's fastest-growing companies in Financial Services, Healthcare, and Technology, offering data-driven solutions and providing strategic advantage.

Our company specializes in business process optimization for 18 years now, with a world-class Net Promoter Score of 71, delivering powerful technology and high-performance teams within our highly engaged and agile culture.

Key Responsibilities:

• Provide administrative assistance to the firm’s Operations team (including note taking, meeting coordination, inbox monitoring, expense management etc)
• Assist in the implementation of software projects
• Create and distribute documentation to users
• Assist team with testing system update
• Project Management support for ongoing cross-functional projects
• Circulate meeting agendas, notes, and zoom recordings as needed
• Assist with onboarding and offboarding employees
• Prioritize conflicting needs and ensure follow through on all projects, deadlines, and communication
• Other responsibilities as assigned

Job Requirements and Credentials:

Essential (MUST HAVE)

• Bachelor’s Degree from an accredited College/University
• At least 1 year of relevant work experience, preferably in the financial services industry
• Strong written and oral communication skills
• Able to receive both written and oral feedback
• Ability to multi-task and prioritize to complete tasks in a timely manner
• Proficient with Outlook and Microsoft Office, especially PowerPoint and Excel
• Experience using software systems in a work capacity such as CRM systems, booking systems, email systems etc
• Eager to work in a fast-paced environment both independently and collaboratively
• Exceptional organization and attention to detail with strong commitment to accuracy
• Proactively handle regular activities and follow up without prompting
• Exhibit a high degree of motivation, sense of urgency and professional demeanor