EXECUTIVE ASSISTANT

Position Overview:

The Executive Assistant provides high-level administrative support to senior executives, managing daily operations, overseeing scheduling, preparing reports, and maintaining communication. This role requires discretion, efficiency, and the ability to handle multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements.
• Organize and coordinate internal and external meetings, including preparing materials and booking meeting spaces.
• Answer, screen, and direct incoming calls and emails, ensuring prompt and appropriate responses.
  
  
  

Communication & Correspondence:

• Draft, proofread, and manage correspondence, reports, presentations, and other documents on behalf of the executive.
• Act as a point of contact between the executive and internal/external stakeholders, maintaining professionalism and confidentiality.
• Liaise with other departments, vendors, and clients, ensuring clear and efficient communication.
  
  
  

Project Management:

• Assist in managing and coordinating special projects, ensuring timelines are met and resources are allocated efficiently.
• Organize, prioritize, and manage multiple tasks, anticipating the needs of the executive and responding quickly to changes.
  
  
  

Data & Document Management:

• Maintain confidential files and records, ensuring accuracy and easy access for the executive.
• Prepare expense reports, manage budgets, and process invoices, ensuring all financial transactions are documented.
  
  
  

Executive-Level Assistance:

• Handle highly confidential and sensitive information with discretion and tact.
• Conduct research, compile data, and prepare reports or presentations to support executive decision-making.
• Represent the executive in meetings or events as necessary, ensuring key information is relayed back.
  
  
  

Other Tasks Assigned

• Graphics design and branding
  
  
  

Required Skills & Qualifications:

• Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, ideally supporting C-level executives.
• Technical Proficiency: Expertise in GSuite and other office management tools (e.g., project management software, video conferencing platforms). Experience in Canva for graphics
• Communication: Strong verbal and written communication skills with an eye for detail in document preparation.
• Organizational Skills: Ability to prioritize and multitask efficiently in a fast-paced, dynamic environment.
• Discretion: High level of confidentiality, integrity, and professionalism in handling sensitive information.
• Time Management: Excellent ability to manage time, meet deadlines, and remain flexible with changing priorities.
  
  
  

Working Conditions:

• Work setup preferred: Office
• Working Hours: Mountain Time Zone, Shifting
  
  
  

About The Company

Outsource Accelerator is the trusted source for independent information, advisory and expert implementation of Business Process Outsourcing (BPO). We are the #1 Outsourcing Authority, and we offer the worlds leading aggregator marketplace for outsourcing.

We specifically provide the conduit between Philippines outsourcing suppliers and the businesses clients across the globe. We continue to provide world-class talent to help small and medium-sized enterprises successfully build their offshore team in the Philippines.