Internal Bookkeeper & Simpro Support

Internship, onsite
Access Offshoring
Metro Manila, Philippines

Salary undisclosed

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This is a remote position.

POSITION SUMMARY:

This role will be responsible for supporting the business in all Bookkeeper and Service Admin related activities. Including but not limited to General bookkeeping, wages, job management, managing contractor insurances and licenses, ensuring technician licenses are up to date, and overseeing vehicle repair and maintenance processes. The ideal candidate will have Bookkeeping experience.

PERFORMANCE OBJECTIVES:

Internal Bookkeeping including daily reconciliation across multiple entities
Accounts payable and receivables including Payment processing and preparing ABA files
Timesheet and payroll processing - including entering times in simPRO against jobs, and enter payroll in Xero (including overtime and allowances)
Monitor contractor insurances and licenses, ensuring compliance with company policies and regulations
Manage technician licenses and inductions (site requirements), ensuring timely renewals and compliance
Oversee the repair and maintenance schedules for company vehicles, ensuring minimal downtime and adherence to safety regulations
Create jobs and support technician schedules including recurring jobs for maintenance / preventative works
Regularly check inbox for client and job requests
Manage simPRO administration including archiving old quotes, supplier purchase orders, catalogue items, vehicle and warehouse stocktakes etc
Regularly check Purchase Orders and Invoices allocated
Follow up client quotes and ensure notes are regularly updated
Safety administration against client requirements, including downloading appropriate SWMS documentation, editing to suit and uploading to appropriate safety system
Support a secondary business (Homewares) with general data entry including Shopify and Lightspeed maintenance when required
Provide general administrative support to the service team, including filing, data entry, and other tasks as assigned.

Requirements

SKILLS:

Accounting / Bookkeeping qualification required
Xero Certified and Xero Payroll Certified required
Proven experience with simPRO, or a job management system highly regarded
Strong organisational and time management skills
Ability to communicate effectively
High attention to detail and the ability to manage multiple tasks simultaneously
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

PREVIOUS EXPERIENCE:

Previous experience as a bookkeeper required
Previous experience as a bookkeeper within an Australian business (and therefore awareness of Australian Tax - GST) highly regarded
Previous experience in a service administration role, preferably within a construction, electrical or maintenance industry
Basic understanding of compliance and safety regulations related to contractor work and vehicle maintenance
Previous experience with simPRO or equivalent software.

Benefits

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more. Here are just some of our benefits: