Senior Virtual Assistant - Real Estate Operations

Senior Virtual Assistant & Office Assistant

Are you a highly organised and detail-oriented individual with a passion for real estate?

About the Role:

We are seeking a motivated and experienced Senior Virtual Assistant to work directly with our company owners and take ownership of a diverse range of administrative and real estate office-related tasks. You will be a crucial member of our team, providing invaluable support that allows our owners to focus on strategic initiatives and client relationships.

Responsibilities:

• Executive Support: Provide exceptional administrative support to company owners, including scheduling appointments, managing calendars, preparing documents, and coordinating travel arrangements.
• Project Management: Own the planning and execution of various tasks, initiatives, and projects as instructed by owners.
• Operational Efficiency: Develop and implement systems to streamline administrative processes and ensure smooth daily operations.
• Communication & Collaboration: Foster excellent communication across the team and departments, acting as a liaison when needed.
• Resource Management: Manage budgets, supervise hiring processes, and oversee staff members (if applicable), source and manage qualified freelancers for specific tasks when needed.
• Real Estate Expertise: Develop knowledge of the real estate industry and related tasks, such as responding to client inquiries and assisting with administrative aspects of transactions, Working with Stocklists, and Sales transaction communication with vendors, builders , and developers (as delegated).

Qualifications:

• Minimum 3-5 years of experience as a Senior Virtual Assistant or similar role.
• Proven track record of success in a fast-paced environment.
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail and ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook ,CRM software, and productivity programs.
• Ability to work independently and manage multiple projects simultaneously.
• Familiarity with real estate terminology and processes a plus.
• Passion for the real estate industry and a desire to learn and grow within the field.

We offer a competitive compensation package and a dynamic work environment where you can make a significant impact on our company's success.

If you are a highly motivated and results-oriented individual with a passion for real estate, we encourage you to apply!