HR and Admin Assistant

Nexon is a Singaporean company that was incorporated in 2014. Since then, we have expanded our operations and entered the Malaysian market as Nexon Energy Sdn Bhd in 2018. Our dedicated and experienced team provides a one-stop solution for all spectrums of electrical, instrumentation, signalling, ELV, mechanical, and solar PV system projects. We offer a comprehensive range of services that includes design, management, procurement & logistics, supply, installation, testing, commissioning, and maintenance for clients from various industries. In Indonesia, we were involved in the Hydroelectric Project at Aceh 2022.

The Role

You Will Be Responsible For

• Providing support to the full spectrum of HR functions including talent acquisition, learning and development and compensation and benefits.
• Employee onboarding & offboarding.
• Creating and maintaining employee personnel files and ensuring employee information is up to date in the internal system.
• Application and renewal of work visas.
• Maintaining employee leave and training records.
• Administering medical and other insurance as per Company policy.
• Preparing monthly HR reports for management.
• Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Scheduling and coordinating meetings.
• Making travel arrangements and preparing expense reports.
• Providing other organisational support such as ordering supplies and equipment.
• Ensuring the timely and accurate processing of payroll.
• Working with various internal stakeholders to handle payroll related inquiries and resolving any issues or errors in a timely manner.
• Maintaining all statutory compliance with respect to payroll.
• Other adhoc works such as preparing work certificates etc.
• Documenting all financial transactions and monitoring company accounts.
• Managing account receivables and payables, posting financial transactions to the accounting system and making bank deposits.
• Administering leave records, medical and insurance claims.
• Handling monthly payroll administration.
• Project managing office renovations or new office set-ups.
• Managing and maintaining executives’ schedules and appointments.
  
  

Ideal Profile

• You have at least 2 years experience within a Admin Assistant or HR Administrator role, ideally within the Real Estate, Industrial and Aviation, Transport & Logistics industry.
• You are organised and have good interpersonal skills.
• You ideally have prior accounting experience.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Strong knowledge of legal and statutory requirements pertaining to HR practices.
• You have working knowledge of Admin Experience and Admin works
• You possess strong analytical skills and are comfortable dealing with numerical data
• You are highly goal driven and work well in fast paced environments
• You pay strong attention to detail and deliver work that is of a high standard
  
  

What's on Offer?