Invoice Assistant

Job Title: Invoice Assistant

Company: GOTEAM

Location and Workplace: Remote/Work-from-Home

Salary: 30,000-35,000 PHP

Schedule: Day Shift (7 AM - 4:00 PM)

Summary: As an Invoice Assistant, you will play a crucial role in ensuring the accurate and timely processing of invoices, payments, and expense reports. You will work closely with vendors, suppliers, and internal stakeholders to reconcile invoices, resolve discrepancies, and maintain financial records in accordance with company policies and procedures.

About the Job

Team Size: 10 Team Members with GoTeam

Key Duties:

• Invoice Processing: Receive, review, and process invoices from vendors and suppliers. Verify accuracy, completeness, and compliance with purchase orders, contracts, and agreements. Code invoices with appropriate account codes and cost centers for accurate allocation.
• Accounts Payable: Assist with accounts payable functions, including data entry, invoice matching, and payment processing. Prepare and issue payments to vendors via check, ACH, wire transfer, or electronic payment platforms.
• Invoice Reconciliation: Reconcile vendor statements and accounts payable records to ensure accuracy and completeness of transactions. Investigate and resolve discrepancies, errors, or billing issues in a timely and efficient manner.
• Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies and procedures. Verify receipts, reconcile accounts, and prepare reimbursements in accordance with established guidelines.
• Documentation and Recordkeeping: Maintain accurate and up-to-date records of invoices, payments, and financial transactions in accounting software or ERP systems. Organize and file documents in accordance with record retention policies.
• Vendor Communication: Communicate with vendors and suppliers regarding invoice inquiries, payment status, and account updates. Build and maintain positive relationships with vendors to ensure smooth invoice processing and resolution of issues.
• Reporting: Assist with the preparation of accounts payable reports, aging analysis, and other financial reports as needed. Provide support to finance team members in analyzing data and generating insights to support decision-making.

Qualifications:

• High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field is preferred.
• 3 years of experience in accounts payable, invoice processing, or related roles.
• Proficiency in Microsoft Office suite, especially Excel, and accounting software or ERP systems.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact professionally with vendors and internal stakeholders.
• Ability to work independently and collaboratively in a team environment.

Your Benefits:

• We don’t just give you a laptop; we give you an extra monitor—because two screens are better than one.
• A copy of “Little Black Book for Stunning Success” to keep you inspired.
• You’ll get HMO coverage from day one—not just for you, but also for a dependent (yup, private room benefits included).
• Ever needed legal or financial advice? Well, now you and your family can access it—on us.
• Salary finance platform for personal loans, because we’re here to help you, even with the tough stuff.
• P1,000,000 life insurance coverage—because we’ve got your back.
• 10 days of leave right off the bat, and it bumps up to 15 days after just one year.
• The little things? We’ve got you covered: welcome gift, monthly lunch with CEO updates, talent nights, gratitude celebrations, and more.
• And yes, how does a trip for two to Bali sound? Referral bonuses can take you there.

Your Family’s Benefits:

• Mental health support for your family, 24/7, because we care about them too.
• Preventive care like health education, diet counseling, and wellness sessions—available for four family members.
• Free telemedicine for your family, because we know life doesn’t wait for appointments.
• Personal invites to family events, with prizes up for grabs—because life is about more than just work.

About Us

Company Name: GOTEAM

Achievements:

• Consistently raising the bar in employee engagement with an 85% score—leaving the global average of 23%, the US average of 33%, and even best practice organizations at 70% in the dust.
• Certified as a Great Place to Work for four years running—because when you’re great, you just keep proving it.
• Over 1,000 employees strong, with no plans to hit the brakes anytime soon.

Culture:

At GOTEAM, innovation isn’t just part of the job—it’s the job. We celebrate diversity, thrive on global perspectives, and

#LI-DNI