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Key Responsibilities:
1. FEMA Coordination and Support:
• Communicate with landlords, tenants, and rental communities to coordinate housing solutions for FEMA’s disaster relief efforts.
• Handle inquiries, schedule property inspections, and maintain communication with FEMA representatives.
• Prepare, review, and manage lease agreements in compliance with FEMA requirements.
• Track and monitor maintenance requests and ensure timely resolutions with property owners.
• Keep records and prepare reports related to FEMA housing units, inspections, and compliance standards.
2. Real Estate Administrative Support:
• Answer phone calls and respond to email s professionally.
• Coordinate property listings and updates with landlords, tenants, and realtors.
• Manage property documents, including contracts, lease agreements, and inspection checklists.
• Schedule and organize appointments and meetings for the real estate team.
• Maintain and update property management software, ensuring accurate records and data entry.
3. Personal Assistance:
• Manage calendar appointments and reminders.
• Coordinate travel arrangements and itineraries.
• Handle personal tasks, including email management and research assignments.
• Assist in organizing personal and professional files and tasks to ensure efficient workflow.
4. Communication and Coordination:
• Serve as the main point of contact between Miami Elite Homes and stakeholders, including tenants, landlords, and subcontractors.
• Maintain open communication lines with property owners and ensure timely responses to inquiries or requests.
• Draft professional email s, memos, and updates as needed.
5. General Administrative Duties:
• Manage data entry and database organization.
• Create and update spreadsheets to track FEMA housing projects and real estate transactions.
• Research and compile information for projects or proposals.
• Ensure all tasks and follow-ups are completed promptly and accurately.
