Junior Project & Operations Coordinator (Work From Home)

Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world’s best talent. Founded by two Stanford University graduates, Persona works with the world’s fastest-growing technology startups. Our clients are funded by some of the world’s top investors, like Founders Fund, Sequoia Capital, and Andreessen Horowitz.

Persona is a talent agency that recruits, trains, and staffs talented remote professionals such as yourself. This is an opportunity to work closely with the future Googles, Facebooks, and Amazons of the world—building out their organizations and helping them reach the next level of success.

We support everyone we hire with training, mentoring, and technology resources so they are enabled to do their best and are as happy as possible in their roles. We have a large international team dedicated to supporting and taking care of new Persona team members, and our goal is to provide excellent long-term career opportunities for everyone who joins the team.

Who’s building Persona?

We are a global team of passionate problem solvers who love to build new things and make our customers happy. Our team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement.

What we’re looking for:

We are looking for a Junior Project & Operations Coordinator who can manage projects, oversee team activities, and optimize operational processes while also handling executive support tasks such as scheduling, organizing, and documentation. As a Junior Project & Operations Coordinator, you will be responsible for managing projects, implementing structured workflows, and ensuring smooth daily operations. You will also support administrative and executive tasks such as scheduling meetings, maintaining documentation, and improving team coordination. The ideal candidate is highly organized, detail-oriented, and comfortable working with project management tools.

Responsibilities—what you'll do:

• Oversee and manage multiple projects, ensuring tasks are completed on schedule.
• Organize and optimize project workflows using tools like Asana, Trello, or ClickUp.
• Create and maintain task templates for recurring workflows to improve efficiency.
• Monitor project progress, identify bottlenecks, and adjust plans as needed.
• Facilitate coordination across teams to ensure smooth execution of project deliverables.
• Maintain structured documentation, agreements, and contracts to ensure smooth contractor onboarding and compliance.
• Organize and schedule internal meetings, ensuring clear agendas and timely follow-ups.
• Assist with calendar management, scheduling, and email coordination for leadership.
• Implement and refine workflow processes within project management tools.
• Track performance metrics to assess workflow effectiveness and identify areas for improvement.

Requirements:

• Experience using Asana, Trello, or other project management tools to organize and oversee projects.
• Strong ability to manage multiple priorities while keeping teams aligned and on track.
• Experience with calendar management, scheduling meetings, and executive support tasks.
• Familiarity with tools such as Google Workspace, Microsoft Office, Slack, and Notion for documentation and collaboration.
• Fully fluent in English
• Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time)
• This position is for serious, career-oriented candidates

Other qualities we look for:

• Ability to facilitate meetings, prepare reports, and create standardized templates.
• Comfort with data analysis to track progress and generate insights for process improvements.
• Basic experience with automation tools like Zapier to improve workflows is a plus.
• An ability to solve complex problems with minimal guidance
• Intellectual curiosity and resourcefulness
• Professionalism

What we offer:

• Best salaries in the industry
• Permanent ability to work from anywhere in the world
• Opportunities for growth and advancement
• A fast-paced and collaborative environment
• Warm and friendly company culture
• Full benefits

Benefits at Persona:

• Health insurance
• Unlimited paid time off (paid sick and vacation leaves)
• Annual bonuses based on performance
• Monthly tech allowance
• Opportunity to be paid in your currency of choice
• Others depending on seniority

This is a full-time and long-term role, dedicated exclusively to serving one of our clients. We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company. All roles at Persona are 100% work-from-anywhere (work from home or wherever it suits you best). If this is your first time working for a U.S. company, that’s okay; we provide guidance and assistance getting set up as a remote professional. Once hired, we will carefully match you to a client company of ours that perfectly suits your career background, skills, and goals.

In case you or any exceptional people you know are exploring other roles, our rapidly growing company is also looking for new team members with backgrounds in administration, bookkeeping, accounting, finance, project management, operations, recruiting, human resources, content writing, social media management, research, executive assistance, customer service, customer support, technical support, data management, video editing, sales, account management, marketing, and design.

Visit our website for more information: https://www.personatalent.com/

Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world’s best talent. Founded by two Stanford University graduates, Persona works with the world’s fastest-growing technology startups. Our clients are funded by some of the world’s top investors, like Founders Fund, Sequoia Capital, and Andreessen Horowitz.

Persona is a talent agency that recruits, trains, and staffs talented remote professionals such as yourself. This is an opportunity to work closely with the future Googles, Facebooks, and Amazons of the world—building out their organizations and helping them reach the next level of success.

We support everyone we hire with training, mentoring, and technology resources so they are enabled to do their best and are as happy as possible in their roles. We have a large international team dedicated to supporting and taking care of new Persona team members, and our goal is to provide excellent long-term career opportunities for everyone who joins the team.

Who’s building Persona?

We are a global team of passionate problem solvers who love to build new things and make our customers happy. Our team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement.

What we’re looking for:

We are looking for a Junior Project & Operations Coordinator who can manage projects, oversee team activities, and optimize operational processes while also handling executive support tasks such as scheduling, organizing, and documentation. As a Junior Project & Operations Coordinator, you will be responsible for managing projects, implementing structured workflows, and ensuring smooth daily operations. You will also support administrative and executive tasks such as scheduling meetings, maintaining documentation, and improving team coordination. The ideal candidate is highly organized, detail-oriented, and comfortable working with project management tools.

Responsibilities—what you'll do:

• Oversee and manage multiple projects, ensuring tasks are completed on schedule.
• Organize and optimize project workflows using tools like Asana, Trello, or ClickUp.
• Create and maintain task templates for recurring workflows to improve efficiency.
• Monitor project progress, identify bottlenecks, and adjust plans as needed.
• Facilitate coordination across teams to ensure smooth execution of project deliverables.
• Maintain structured documentation, agreements, and contracts to ensure smooth contractor onboarding and compliance.
• Organize and schedule internal meetings, ensuring clear agendas and timely follow-ups.
• Assist with calendar management, scheduling, and email coordination for leadership.
• Implement and refine workflow processes within project management tools.
• Track performance metrics to assess workflow effectiveness and identify areas for improvement.

Requirements:

• Experience using Asana, Trello, or other project management tools to organize and oversee projects.
• Strong ability to manage multiple priorities while keeping teams aligned and on track.
• Experience with calendar management, scheduling meetings, and executive support tasks.
• Familiarity with tools such as Google Workspace, Microsoft Office, Slack, and Notion for documentation and collaboration.
• Fully fluent in English
• Ability to work U.S. business hours (Pacific Time, Central Time, or Eastern Time)
• This position is for serious, career-oriented candidates

Other qualities we look for:

• Ability to facilitate meetings, prepare reports, and create standardized templates.
• Comfort with data analysis to track progress and generate insights for process improvements.
• Basic experience with automation tools like Zapier to improve workflows is a plus.
• An ability to solve complex problems with minimal guidance
• Intellectual curiosity and resourcefulness
• Professionalism

What we offer:

• Best salaries in the industry
• Permanent ability to work from anywhere in the world
• Opportunities for growth and advancement
• A fast-paced and collaborative environment
• Warm and friendly company culture
• Full benefits

Benefits at Persona:

• Health insurance
• Unlimited paid time off (paid sick and vacation leaves)
• Annual bonuses based on performance
• Monthly tech allowance
• Opportunity to be paid in your currency of choice
• Others depending on seniority

This is a full-time and long-term role, dedicated exclusively to serving one of our clients. We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company. All roles at Persona are 100% work-from-anywhere (work from home or wherever it suits you best). If this is your first time working for a U.S. company, that’s okay; we provide guidance and assistance getting set up as a remote professional. Once hired, we will carefully match you to a client company of ours that perfectly suits your career background, skills, and goals.

In case you or any exceptional people you know are exploring other roles, our rapidly growing company is also looking for new team members with backgrounds in administration, bookkeeping, accounting, finance, project management, operations, recruiting, human resources, content writing, social media management, research, executive assistance, customer service, customer support, technical support, data management, video editing, sales, account management, marketing, and design.

Visit our website for more information: https://www.personatalent.com/